Executive Administration Assistant, Senior Associate

4 tygodni temu

Gdańsk, Polska State Street Pełny etat
Work directly with 1-2 senior management members, including Poland Chief Operating Officer, to support all aspects of their daily work routine Maintain executives’ calendars, including scheduling meetings, appointments, speaking engagements etc. Independently and efficiently coordinate complex meetings involving senior level internal and external participants Exercise discretion in committing the executives’ time and evaluating needs and apply judgment in handling sensitive and confidential financial, legal and company information  Arrange complex travel (domestic and international) Prepare, reconcile and submit expense reports in Oracle expense system Serve as a liaison between the executives, their teams and executive partners. Proactively determine priority of matters of attention for the executives; redirect matters to staff to handle, as appropriate Keep the executives advised of time-sensitive and priority issues, ensuring appropriate follow-up Prepare a variety of materials on a daily, weekly or monthly basis such as meeting handouts and meeting agendas Work collaboratively with others across multiple business lines and geographies  Support executive visits to the Poland offices; and execute various logistics; manage the changes as required; Actively support in house events; employee engagement routines as well as end to end delivery of annual staff event Flexibility in managing the additional tasks based on the current business needs and focus areas

Qualifications:

5 years of proven executive administrative experience in fast paced environment Enjoys a rapidly changing environment; ability to adapt to changing priorities and meet deadlines  Excellent planning and organizational skills, being able to act in time pressure environment with high quality outcomes Strong Communication skills including Exceptional writing, editing and proofreading skills as well as confidence in interactions with staff on all level including senior management Proficiency in the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel); advanced knowledge of Microsoft Outlook including calendar tasks, journals and contacts Modern and innovative working concepts and an ability to drive continuous improvements with processes, tools and approaches Exercise good judgment in the face of ambiguous information as well as ability to use discretion in researching and analyzing problems  Strong interpersonal skills and customer-service oriented with skills in establishing and maintaining effective working relationships at all levels  Demonstrates Proactive and confident approach , Self-motivated, willing to assume responsibility without direct supervision Fluent English/Polish

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