Administrative Assistant

4 dni temu

Gdańsk, Polska GetResponse Pełny etat

Join our Administration Team as an Administrative Assistant in a top-notch office in Gdansk. This dual role is crucial for providing high-level administrative support to executives and ensuring smooth daily office operations. This position requires someone who has excellent organizational and communication skills, a proactive approach, good judgment, and strong time management skills. 

About us: GetResponse is a SaaS company recognized for its industry-leading email marketing and marketing automation software. We’ve been serving our customers since 1998 and are proud to have 350,000+ SMBs and 1,000+ enterprise customers on board. Our team is made up of 350+ fantastic individuals working in distributed locations. We’re global, remote-friendly and multicultural, yet we share the same values.

Key Responsibilities: 

managing and organizing the executive team's calendars (coordinating and scheduling meetings, appointments and events) supporting executives in organizational and administrative tasks preparing primary documents and reports when needed managing incoming and outgoing correspondence and calls, ensuring proper documentation flow with the highest confidentiality liaising with external partners, suppliers of goods and services, and institutions (telecommunications, post offices, couriers, public offices, suppliers) managing the office space and liaising with the facilities manager monitoring office supplies and researching advantageous deals or suppliers providing general administrative support for the GetResponse office and its employees daily handling travel arrangements for all employees and the Board 

You may be a perfect fit if you have: 

at least 1 year of work experience in a similar position excellent organizational skills and attention to detail the ability to juggle multiple projects and prioritize effectively the initiative to self-troubleshoot problems with a sense of responsibility and urgency a positive and proactive approach to work effectiveness in information research using Internet sources comfort working confidentially and under little or no supervision excellent communication and collaboration skills sound and proven knowledge of MS Office very good command of English (B2 level) native or close-to-native command of Polish experience in working on MacBook would be an asset active driving licence (cat. B) 

Salary range:  

Contract of employment: 5000 – 6500 PLN gross/month

Extra perks include:  

private medical care for employees and their family members employee referral program – up to 10 000 PLN for recommending a friend corporate life insurance employee pension program (PPE) flexible working hours and no meeting days – we want to help you adjust your schedule to your activities  wellbeing and mental health culture – mental health helpline, sport card, yoga classes, etc. modern equipment – most of our teams work on MacBooks subsidy for monthly public transport ticket on your home-office route language classes internal initiatives like webinars, knowledge-sharing sessions, and more 

Apply and enjoy our fully remote online recruitment process

1. Review stage: We’ll check your resumé/CV to screen for various criteria and match your talents with opportunities.

2. Phone interview: We’d like to get to know you, and vice versa. Let us know why you want to join our team and why you’d be a great fit with us.

3. Task challenge: Show off your skills We'll ask you to complete a brief task. We'll suit it to fit your skills and your calendar.

4. Final interview: It's your chance to shine and show that you're the perfect fit for the role. Meet your future manager and see what’s in store for you.

5. Offer: If you have what it takes, accept our offer and — welcome aboard Join our team and be in great company 

Marta is the recruiter responsible for this process – if you have any additional questions, feel free to contact her

Apply for this job

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