Programme Coordinator

Description of the position

:

The Programme Coordinator will be in charge of the running of programme and will have budgetary and managerial responsibilities. They will work under the supervision of the Director of the Academy.

The main tasks and responsibilities of the Programme Coordinator will include:

Acting as the contact person for the EEAS and FPI on the running of the activities of the programme and on contractual and organisational, financial and administrative matters; Developing and fine-tuning of internal processes and procedures for the running of the programme; Coordinating the course and activity planning and the rolling out of the programme; Coordinating with internal College of Europe resources to prepare for the arrival and then the stay of the participants (logistics, lodging and boarding facilities and teaching facilities). Managing the Academic Coordinator, Project Assistants and other team members; Reporting to the Director of the Academy; Setting-up and running the data and information collection system for monitoring and evaluation. Consolidating and analysing monitoring data; elaborating proposals for adjustments or further improvements; Responsible for the budget and the financial aspects of the programme under the supervision of the Director and in cooperation with the financial services of the College of Europe; Preparing the contractual reports including elaborating operational recommendations.

Required profile:

A postgraduate degree in European studies, diplomacy, political science, international relations, project management or equivalent; A very good command of English; a good command of French and/or other languages, considered an asset; Full computer literacy; Good understanding of the external action of the EU and European Diplomacy; Minimum 5 years of relevant professional experience in project and programme management, preferably EU-funded grants; At least 5 years of professional experience in organising and managing training activities; Prior experience in managing and coordinating teams; Experience in communication (in particular social media management) as an asset; Excellent analytical and organisational skills, ability to meet tight deadlines and attention to detail; Result-oriented approach and a proactive and cooperative outlook; Ability to work autonomously and as a team member; Open personality with strong interpersonal, communication and networking skills and a flexible and dynamic attitude.

We offer:

An excellent academic and professional setting in a pleasant, international and dynamic working environment; Actively contributing to a historic project for the College and EU external action; An employment contract under Belgian labour law (1-year contract; upon mutual agreement this contract can be extended at the end of the initial year); A competitive salary; A comprehensive benefits package including compulsory holiday pay and an end-of-year bonus, meal vouchers, a transportation allowance, a telework allowance, a hospitalisation insurance, and a complementary pension scheme; Legal holidays plus 8 days closing during the winter break, and 2 extra public holidays (9th of May and 11th of July).

The position would need to be filled as soon as possible and no later than early July 2024. The position of Programme Coordinator is based in the College of Europe’s office in Bruges (Belgium).

This is a part-time position, 0.7 FTE.

The signature of the employment contract is subject to the conclusion of a grant agreement with FPI for the implementation of the EU Diplomatic Academy.

Applications:

Early applications are highly encouraged. As applications will be reviewed on a rolling basis, we reserve the right to close this vacancy early if a suitable candidate is found.

Please note that only short-listed candidates will be contacted.

***

By submitting your application, you consent to have your personal data processed for the purpose of recruitment and the specific position you are applying for. You acknowledge that your data as well as data we receive from academic institutions we can contact for verification purposes, will be processed by the College of Europe, the members of the selection committee appointed by the College of Europe related to this recruitment process.

All information will be treated with the utmost confidentiality and in line with the current data protection regulations.

***

The College of Europe is committed to equal treatment and opportunity. It aims to reflect the diversity of our society and to offer an inclusive work and study environment for all members of its community. Consistent with these goals, the Bruges campus has a zero tolerance policy for any acts against the dignity and integrity of individuals, whether in the form of discrimination, bullying, harassment, stalking, violence, or sexual misconduct.

Candidates are therefore recruited and selected on the basis of skills and experience, regardless of age, ability, ethnicity, class and background, political belief, race, religion, gender identity and expression, sexual orientation, culture, or any other grounds.

---