Office Manager
3 tygodni temu
At Elanco (NYSE: ELAN) – it all starts with animals
As a global leader in animal health, we are dedicated to innovation and delivering products and services to prevent and treat disease in farm animals and pets. We’re driven by our vision of ‘Food and Companionship Enriching Life’ and our approach to sustainability – the Elanco Healthy Purpose – to advance the health of animals, people, the planet and our enterprise.
At Elanco, we pride ourselves on fostering a diverse and inclusive work environment. We believe that diversity is the driving force behind innovation, creativity, and overall business success. Here, you’ll be part of a company that values and champions new ways of thinking, work with dynamic individuals, and acquire new skills and experiences that will propel your career to new heights.
Making animals’ lives better makes life better – join our team today
Purpose: This member of Elanco Solutions Center (ESC) staff will be providing efficient support to management team in the areas of office management, events management and coordination of the reception desk.
Location: This role is to be located at the Elanco Solutions Center (ESC) in Warsaw, Poland.
Key Responsibilities & Deliverables:
Office Operations and Maintenance
Managing and controlling office supplies and managing relationships with respective vendors and 3rd party providers (office supply, HSSE, couriers, vending, cleaning service, catering, Employee ID cards, furniture etc), including invoices handling and PO issuanceSpecifically, controlling the performance of the office cleaning companyNegotiating contracts with office related vendors, when such need arisesCooperating with IT to assure availability of IT equipment for new joinersActing as a point of contact for and maintaining good relationships with the Landlord and Facility Management Company in all aspects related to office management and maintenance of office equipmentManaging ad-hoc employee’s request related to office space, office equipment performance, meeting organizations as well as ad-hoc office issuesResponsibility for administrative and office related tasks – handling post, documents, organizing events and meetings, catering, handling incoming callsMaintaining distribution lists and administering office and car park accessCooperation with Communication Associate and GM’s assistant to assure smooth and efficient preparation of Management meetings and Town HallsOther ad-hoc tasks belonging to Administration and Finance areaManaging reception:
Welcoming external and internal guests and managing their visits (room booking, communication, hotel and logistics if necessary)Handling incoming and outgoing postal and courier shipmentsManaging office entry cards and parking cardsOther
Being a point of contact for and coordinating Health and Safety / HSE activitiesRequirements:
University degree (Bachelors or equivalent),Fluency in EnglishVery good MS Office skills,2-4 years of experience in office management and/or coordination of the reception desk in an international company,Knowledge of contract/supplier management,Self-starter with strong interpersonal & communication skills and capability to work independently,Strong partnership mindset,Capable of problem solving and conflict resolutionStrong capability to prioritize and operate in a dynamic and demanding environment,Very good organizing and coordinating skillsWorks well under pressureWe offer:
Career at one of the leading global animal healthcare companiesHybrid work typeOffice located in the center of Warsaw (Rondo Daszynskiego)Extra days offFlexible working hoursSports cards (Multisport), private medical care, life insuranceEmployee Referral ProgramOpen and inclusive environment which is supportive and welcoming of all diversity strandsAnimal-Friendly officeTheatre tickets discountsLanguage learning platform-
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