Office & Executive Assistant

1 tydzień temu

Warszawa, Mazovia, Polska DAFTCODE Pełny etat

Daftcode is a technology group driven by an analytical approach to business. As a venture builder, it creates, scales and invests in startups in such areas as: Deep Tech, FinTech, InsurTech, Cyber Security and Blockchain, among others. The company offers its startups tech and business support, which facilitates market launch and growth of new companies. Daftcode works with individual startup founders, early-stage projects and existing startups looking for financing rounds or support in commercialization and business scaling.

Your responsibilities:

We're looking for a highly organized and proactive Office & Executive Assistant to keep our office running smoothly and assist our executive team. If you love keeping things in order, enjoy working in a dynamic environment, and have a knack for problem-solving, this role is for you

Executive & Travel Support (60%)

  • Organize travel for our core team members—plan schedules, book flights and hotels, and manage transfers.
  • Take care of travel logistics, from visas and insurance to rental cars and airport pickups.
  • Be the go-to person for last-minute travel changes—quick thinking is key
  • Assist with scheduling, internal and external meetings and events, and occasional concierge tasks for leadership.

Office & Operations (40%)

  • Keep the office stocked and organized—manage supplies, snacks, and all essential materials.
  • Coordinate with service providers (cleaning crews, couriers, maintenance teams, etc.).
  • Oversee office space logistics—meeting room bookings, desk arrangements, and overall organization.
  • Handle administrative tasks like mail, invoices, contracts, and internal documentation.
  • Plan and coordinate company events and team gatherings.
Minimum Requirements:
  • Previous experience in a similar role.
  • Experience in office assistant, executive support, or travel coordination.
  • Strong organizational and multitasking skills—you can juggle multiple tasks without missing a beat. Prioritization and time management are your superpowers
  • Excellent communication skills and a proactive approach to problem-solving.
  • Fluency in English (min. B2/C1).
  • Ability to adapt quickly and stay calm in fast-changing situations.
  • Proficiency in office tools (Google Workspace, Microsoft Office, etc.).
  • Availability for full-time work – we want you to become a key part of our team
Preferred qualifications:
  • Familiarity with travel booking platforms and visa/insurance processes.
  • Previous experience working with C-level executives.
Our benefits

We care about our employees' health. We offer private medical care, in-office diagnostic tests, and a Multisport card. We believe in mixing business with pleasure, and so there are also sports activities available to our employees

Growth support

As your startup grows, there'll be ample promotion opportunities. There is a budget allocated to our employees' development and training, and employees have unlimited access to educational platforms and foreign language classes.

Work & time off

You will have 26 days off, regardless of how long you've been with us, and additional special days off. Sick days are paid in full. We have a flexible schedule, and we operate from a comfortable office in Warsaw Spire.

Community

We believe in a culture of appreciation. Involvement in company life is awarded with points in the company's cafeteria plan. We organize office theme parties, contests, and integration events as well as provide funds for group outings.

Office life

Yes, we know there's more to life than a gorgeous view from the office. That's guaranteed in our office on the 40th floor of Warsaw Spire. However, we also celebrate little things together, like the International Pancake or Chocolate Day.

Recruiting Team

Head of People

Application

Send us your CV or LinkedIn profile. You can also just write a few words about yourself.

Interview

Let's talk about your experience & expectations. You will also solve problems of the type you'll work on.

Recruitment task

On some positions we need additional verification. We might send you a task to solve.

Results

Now you can join our team and start a great adventure

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