Executive Office Assistant
2 dni temu
The role of an Executive Office Assistant at TN Poland requires a highly proactive, motivated, and organised individual who can multitask, prioritise effectively, and demonstrate excellent time management. This full-time position involves providing onsite assistance coverage for Managing Directors within the Executive Office division at the Warsaw office.
Key responsibilities include:
- Providing administrative support in a complex team environment to senior executives.
- Comprehensive diary management and scheduling of meetings, including room bookings, documentation, and media services for audio visual/video conference facilities.
- Coordinating complex, senior-level internal/external meetings and conference calls.
- Interacting with high-level business leaders in a professional and effective manner.
- Responding to client requests and following up on tasks.
In addition to these duties, the successful candidate will also be responsible for:
- Maintaining understanding of firm policies and handling certain issues independently.
- Coordinating domestic and international travel arrangements and processing expense reports using Concur.
- Assisting with visa applications and requirements.
- Supporting visiting MDs by assisting with diary management, arranging offices, transportation, access to buildings, and team events if required.
- Coordinating town halls, team events, and socials, including booking rooms across global campus, setting up registration details, sign-up links, dial-in numbers, Zoom IDs, arranging refreshments, lunches, and dinners.
- Managing space planning and executing department moves, occupancy updates in GS Space.
- Working closely with divisional Chiefs of Staff, Leadership Team, global Assistants, and office-wide Networks and Pillars.
- Supporting Internal Communications efforts for the office, sending newsletters, managing distribution lists, and share points.
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