Office Manager

2 tygodni temu

Warszawa, Mazovia, Polska On The Spot Development Pełny etat

On The Spot is a software development company, focused on building R&D offices for heavily invested startups from the UK, EU, and Israel.

We aim to directly connect tech talents with emerging tech companies worldwide to develop their products — from scratch to unicorn.

Key customers: Orca Security, ironSource (merged with Unity), Cycode, Karma, 365scores.

Company staff: 150+ people.

Responsibilities:
  • Maintaining the smooth operation of our Warsaw office.
  • Office maintenance (purchasing food, stationery, equipment, office repairs, etc.).
  • Organizing internal events with HR (corporate parties, hackathons, team buildings, etc.).
  • Interaction with external contractors (goods and services).
  • Processing and sending incoming and outgoing correspondence.
  • Assistance in organizing business trips (visa processing, hotel/apartment booking, and ticket purchases).
  • Purchasing of merchandise and gifts for employees for anniversaries and other events.
  • Greeting clients and guests in the office (organizing office space, booking meeting rooms, etc.).
  • Preparation of monthly and weekly reports on office expenses.
  • Cooperating with the compliance management team (accountant department, HR department, lawyer, and location managers).
  • Maintaining records of corporate benefits (health insurance, sports facilities, parking, etc.).
Minimum Requirements:
  • Proficiency in Russian.
  • Conversational Polish and English (B1+).
  • 1+ year of experience as an Office Manager in IT or a similar role.
  • Proficiency in MS Office (Excel, Word).
  • Attention to detail and problem-solving skills.
  • Excellent written and verbal communication skills.
  • Strong time management skills and the ability to prioritize tasks effectively.
  • Ability to make independent decisions.
  • Strong organizational skills with the ability to multitask.
  • Work in a highly professional team.
Benefits:
  • Office in Warsaw at Prosta 51.
  • Paid vacation — 20 business days per year, 100% sick leave payment.
  • 5 sick days per year.
  • Equipment provision and medical insurance (after the end of the probationary period).
  • Partially compensated educational costs (for courses, certifications, professional events, etc.).
  • English and Polish classes 2 times a week (online).
  • Bright and memorable corporate life: corporate parties, gifts to employees on significant dates.
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