Executive Assistant

2 tygodni temu


Warszawa, Mazovia, Polska Autobidmaster Pełny etat
AutoBidMaster is a fast-growing online marketplace in the unique segment of the automotive industry – used & salvaged vehicle auctions.

For over 15 years, we have been successfully providing our US and global customers with access to online vehicle auctions and efficiently delivering their vehicles to every major port in the world. We are a passionate and dedicated team composed of 200+ employees worldwide, committed to making AutoBidMaster the greatest place to buy and ship salvaged vehicles while making the industry transparent, innovative & fun.

You will:

- Provide a full range of administrative support and assistance to the Executive Director
- Ensure proper flow of information and documentation, maintain, and update all necessary records, files, and database
- Screen priorities and ensure direct reports are aware of current workstreams and relevant information
- Office maintenance, order supplies and provide support to visitors and visiting executives
- Coordinate company and team building events
- Create professional PowerPoint presentations utilizing charts, diagrams, and graphs.

You surely will have:

- 3+ years of related experience
- Fluent English (C1) & Russian, (additional language will be considered an advantage)
- Intent to stay in the position long-term
- A physical presence in the Warsaw office

You can and have the ability and resource to:

- Manage multiple projects concurrently while adhering to specified time frames
- Demonstrate the ability to work independently and collaboratively within a team environment
- Possess a strong work ethic characterized by reliability, punctuality, practicality, efficiency, and honesty
- Exceptional organizational skills with a meticulous and detail-oriented approach
- Excellent communication skills, including prompt responsiveness in textual and computer-based communication
- Proficient in utilizing G-Suite, Microsoft Office, Apple products, and various smartphone applications
- Experience in identifying and implementing processes to enhance work efficiency
- Ability to handle tight deadlines and adapt quickly to unforeseen changes while prioritizing attention to detail
- Maintain professionalism and a positive attitude in high-pressure situations
- Ability to maintain confidentiality and exercise discretion in all matters

Benefits:

- Competitive compensation
- Working alongside a fast-growing team of professionals from the US and EU, who are setting the new global standard in the automotive industry
- All the equipment you'll need to be successful
- 20 paid days of vacation
- US public holidays are off — we work according to the US calendar
- Working hours: 14:00 CET - 23:00 CET
- Kind Reminder: we employ ONLY via B2B type of contract
- Exciting and memorable team-building activities and corporate parties
  • Executive Assistant

    3 tygodni temu


    Warszawa, Mazovia, Polska TN Poland Pełny etat

    Executive Assistant & Chief of Staff, OperationsWe are seeking a highly organized and proactive Executive Assistant & Chief of Staff, Operations to support the VP.This role involves performing core executive assistant responsibilities while offering various project coordination duties, leveraging a good understanding of the medical device industry.Manage...

  • Executive Assistant

    3 tygodni temu


    Warszawa, Mazovia, Polska HAYS POLAND Sp. z o.o. Pełny etat

    Executive Assistantlokalizacja: Warszawa (mazowieckie)numer referencyjny: 1189756/jobs.plforma zatrudnienia: Pełny etatLocation: Warsaw, Poland (Hybrid Work Model)Salary: Up to 10,000 PLN gross, depending on skills and experienceCompany: Financial Services Firm specializing in Investment Fund ManagementJob Description:We are seeking a highly skilled and...

  • Executive Assistant

    2 dni temu


    Warszawa, Mazovia, Polska TN Poland Pełny etat

    Ascensia Diabetes Care, a global specialist diabetes care company, is dedicated to empowering people living with diabetes through innovative solutions.We use our expertise in diabetes to develop high-quality solutions and tools that make a positive daily difference for people.As a highly organized and proactive Executive Assistant & Chief of Staff,...

  • Executive Assistant

    5 dni temu


    Warszawa, Mazovia, Polska IOV Omnibusverkehr GmbH Ilmenau Pełny etat

    We are seeking a highly organized and detail-oriented Executive Assistant to join our team at SD Solutions. As an Executive Assistant, you will play a vital role in ensuring the smooth operation of our office in Warsaw.Responsibilities:Be the primary point of contact for all administrative matters related to our office.Manage office administration, including...

  • Executive Assistant

    3 tygodni temu


    Warszawa, Mazovia, Polska Michael Page Pełny etat

    O naszym kliencieOur client is a well-established international company with a global business services structure based in Warsaw. They foster a collaborative and dynamic work environment, offering exciting opportunities for growth and development.Opis stanowiska- Provide high-level administrative support to a senior executive with international exposure,...


  • Warszawa, Mazovia, Polska TN Poland Pełny etat

    Location: Remote (Ability to work within specified time zones as needed)Work Schedule: Flexible based on employer's needs, typically Monday to Friday.Company Overview:Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and...

  • Executive Assistant

    2 dni temu


    Warszawa, Mazovia, Polska DCG Poland Pełny etat

    We are seeking a highly organized and detail-oriented Executive Assistant - Finance to join our team at DCG Poland. In this role, you will provide essential support to our Chief Financial Officer (CFO), focusing on financial operations, analysis, and planning.Responsibilities:Manage and coordinate all aspects of financial operations, including budgeting,...

  • Executive Assistant

    17 godzin temu


    Warszawa, Mazovia, Polska TN Poland Pełny etat

    TN Poland is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent.Job Overview:We are seeking a highly organized and proactive Administrative Assistant to support daily operations, executive functions, and team coordination.Key Responsibilities:Administrative SupportManage...


  • Warszawa, Mazovia, Polska Alcon MX Pełny etat

    Support for Senior LeadersWe are looking for a skilled and detail-oriented professional to join our team as an Executive Assistant to Global Vice President. This role involves providing high-level administrative support, coordinating meetings and events, and ensuring the smooth operation of our global office.Responsibilities include:Communicating with senior...


  • Warszawa, Mazovia, Polska Michael Page Pełny etat

    Job OverviewWe are seeking a highly skilled and experienced Executive Assistant to provide exceptional administrative support to our senior executive team.Key ResponsibilitiesSchedule appointments, manage calendars, and coordinate travel arrangements for senior executives.Prepare and edit reports, presentations, and correspondence on behalf of the executive...


  • Warszawa, Mazovia, Polska TN Poland Pełny etat

    We are seeking a highly organized and proactive Executive Assistant & Chief of Staff, Operations to support the VP. In this role, you will perform core executive assistant responsibilities while offering various project coordination duties, leveraging a good understanding of the medical device industry.You will manage schedules, coordinate meetings, oversee...


  • Warszawa, Mazovia, Polska Michael Page Pełny etat

    Job OverviewWe are looking for an experienced Executive Assistant to join our team at Michael Page.The ideal candidate will have a proven track record of providing high-level administrative support to senior executives in an international setting.ResponsibilitiesThe successful candidate will be responsible for:Providing administrative support to a senior...


  • Warszawa, Mazovia, Polska Michael Page Pełny etat

    About Our ClientOur client is a well-established international company with a global business services structure based in Warsaw. They foster a collaborative and dynamic work environment, offering exciting opportunities for growth and development.The RoleThis is an exceptional opportunity to work with a talented team and contribute to the success of a...

  • Executive Assistant

    2 dni temu


    Warszawa, Mazovia, Polska TN Poland Pełny etat

    A global company is seeking a highly organized and professional Personal Assistant to support the CEO's daily life. The ideal candidate will be responsible for managing the CEO's private schedule, handling personal appointments, coordinating family events, and ensuring seamless day-to-day operations.Key Responsibilities:Calendar Management: Maintain and...


  • Warszawa, Mazovia, Polska TN Poland Pełny etat

    Ascensia Diabetes Care is committed to building an inclusive culture that values diversity, equity, and inclusion. We believe that when we live our values authentically, both individually and as a team, we unlock our true potential and drive sustainable success.As an Executive Assistant & Chief of Staff, Operations, you will support the VP in performing core...


  • Warszawa, Mazovia, Polska DAFTCODE Pełny etat

    Job DescriptionThe Office & Executive Assistant will play a crucial role in maintaining the smooth operation of our office and supporting our executive team. This position requires a highly organized and proactive individual who can manage multiple tasks, prioritize effectively, and provide exceptional support to our leadership.The successful candidate will...


  • Warszawa, Mazovia, Polska Michael Page Pełny etat

    About the RoleWe are looking for a highly skilled and experienced Senior Administrative Assistant to join our team.Key ResponsibilitiesProvide high-level administrative support to senior executives, including scheduling appointments and managing calendars.Prepare and edit reports, presentations, and correspondence on behalf of the executive team.Develop and...

  • Executive Assistant

    3 tygodni temu


    Warszawa, Mazovia, Polska Llinformatics Pełny etat

    About us:LLInformatics is a forward-thinking IT consulting firm, trusted by clients across Europe and North America. We specialize in delivering complex projects on time, with exceptional quality, and always meeting the highest compliance standards. Our remote-first team of 100+ experts is passionate about building cutting-edge digital products that drive...

  • Executive Secretary

    5 dni temu


    Warszawa, Mazovia, Polska TN Poland Pełny etat

    Social network you want to login/join with:Job DescriptionThe ideal candidate will be responsible for providing administrative support to the Board Members and other teams, ensuring efficient day-to-day operations.Main TasksCalendar management and scheduling;Business trip organisation and travel planning;Daily support to the Management Board;Internal...


  • Warszawa, Mazovia, Polska Vodeno Pełny etat

    Job OverviewVodeno is a leading innovator in the Banking-as-a-Service space, offering cloud-native technology and a wide range of financial products and services through our platform.We provide digital onboarding, accounts, cards, payments, and lending with white-label mobile app channel access, supported by nearly 90 partners and a leading global equity...