Intellectual Property Billing Coordinator

7 dni temu


Warszawa, Mazovia, Polska TN Poland Pełny etat
Job Overview:

We are seeking an experienced Billing Support Specialist to join our Dentons Business Services EMEA team. As a key member of this team, you will provide critical support to the Patents team in London and Munich, ensuring smooth execution of billing processes and timely delivery of results.

Key Responsibilities:
  • Liaise with Patent Secretaries to arrange for LOE/Client & Fee Agreements to be drafted and distributed to clients.
  • Submit new client/new matter forms using Intapp Open, working closely with Conflicts and AML to address any queries that may arise.
  • Liaise directly with clients/fee earners to obtain necessary information.
  • Submit Ad Hoc Conflict Searches.
  • Ensure all matters are opened using the correct client details and that agreed charge out rates are added to the matter for both London and Munich entities.
  • Distribute WIP reports to fee earners within the Patent Team in London and Munich to arrange invoices following strict client deadlines, involving direct dealings with Partners/fee earners.
  • Review WIP reports by double-checking rates, amending narratives/transferring time or applying write-offs (if applicable) before sending clear billing instructions to the Billing Team in Warsaw to raise invoices for both London and Munich entities.
  • Ensure all disbursements are logged against specific tasks under correct files and liaise with relevant Accounts Payable Teams either in the UK or Munich if required.
  • Check invoices once received from the Billing Team to ensure they are correct for forwarding to the client, which also involves preparing manual invoice narratives and summary tables as per client requests. Search for relevant disbursement backups, which must be attached as part of the invoice distribution package.


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