Executive Assistant

We are seeking an exceptional Executive Assistant to provide high-level administrative support to our Poland Head of Managed Services. This role will involve managing a wide range of administrative tasks, working with autonomy and initiative to ensure the maximum efficiency of the business area and executive role it supports.

• Manage the Poland Head of Managed Services agenda, including handling travel arrangements and expense management.
• Support other Poland Managed Services senior leaders in managing key travel arrangements.
• Organize and keep notes for key meetings, including weekly senior management meetings and Town Halls.
• Manage PO/invoice flows for Poland Managed Services level activities.
• Manage effective and efficient Poland Managed Services communication, including presentation decks.
• Organize key stakeholder visits, agenda, logistics, ensuring a positive experience.
• Support Poland Managed Services events, both internal and external.
• Demonstrate a continuous improvement mindset and initiatives.
• Engage in ad hoc activities and relevant projects.

• Excellent organizational and analytical skills, attention to detail.
• Learning and Agile mindset.
• Able to cope with multiple tools, including Microsoft, especially PowerPoint and Excel.
• Good communication, both written and spoken.
• Empathetic and proactive, able to execute and follow up.
• Hands-on, able to coordinate and empower others as needed, team worker.
• Understand project management principles.
• Able to work under time pressure and drive change.
• Continuous improvement mindset, able to challenge the status quo.
• High ethical standards and compliance.

This role offers a unique opportunity to be part of a broader team that makes a visible impact at the Poland Managed Services level and beyond. You will have the chance to work on a wide range of administrative tasks, as well as ad hoc and project-related work. The successful candidate will have the opportunity for career growth and development within the company.

AXA XL, the P&C and specialty risk division of AXA, is known for solving complex risks. We combine a comprehensive and efficient capital platform, data-driven insights, leading technology, and the best talent in an agile and inclusive workspace, empowered to deliver top client service across all our lines of business.