Executive Secretary to the CEO

1 miesiąc temu

Warszawa, Mazovia, Polska indaHash Pełny etat
Job Title: Executive Secretary to the CEO

As a key member of the executive team, you will provide comprehensive administrative and strategic support to the CEO. This role demands a high level of discretion, organizational skills, and the ability to work well under pressure.

Key Responsibilities:
  • Manage and organize the CEO's calendar, including scheduling appointments, meetings, and travel arrangements.
  • Provide administrative support, including managing emails, calls, and correspondence, ensuring efficient and effective communication.
  • Prepare meeting agendas, take minutes during meetings, and follow up on action items.
  • Assist in preparing reports, presentations, and data analysis for internal and external stakeholders.
  • Coordinate with other departments to ensure smooth execution of business strategies and projects.
  • Manage confidential documents and information with discretion.
  • Serve as the first point of contact for the CEO, liaising with clients, partners, and employees.
  • Assist in event planning, including corporate functions and industry events.
  • Support the CEO with personal tasks as needed to ensure they can focus on strategic business activities.
Qualifications:
  • Bachelor's degree in Business Administration, Communications, or related field.
  • Proven experience as a Personal Assistant, Executive Assistant, or similar role in a corporate setting, preferably in marketing or a related industry.
  • Exceptional organizational and time-management skills.
  • Excellent verbal and written communication skills.
  • Proficiency in Microsoft Office Suite and familiarity with project management tools.
  • Ability to handle confidential information with integrity and discretion.
  • Strong problem-solving skills and the ability to work under pressure.
  • Adaptability and flexibility to handle changing priorities and tasks.
  • Proficiency in English
Personal Attributes:
  • Highly organized and detail-oriented.
  • Proactive mindset with a strong sense of initiative.
  • Excellent interpersonal skills, with the ability to interact with individuals at all levels.
  • Strong work ethic and the ability to work independently and as part of a team.
  • Passionate about the influencer marketing industry and up-to-date with the latest trends.
What We Offer:
  • A dynamic and challenging work environment in a leading influencer marketing agency.
  • Opportunities for personal and professional growth.
  • Competitive salary and benefits package.
  • A supportive and collaborative team culture.

Working days: Monday-Friday

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