Administrative Support Professional in Human Capital Department
3 tygodni temu
As an Administrative Assistant in Human Capital Division, you will provide administrative support in various tasks linked to the post, including:
- Providing administrative support in general administrative procedures;
- Supporting document flows and archiving;
- Drafting notes, letters, reports, and follow-ups on documents;
- Carrying out data entry and supporting administration and monitoring of electronic databases;
- Assisting in organizing online and physical meetings and drafting minutes as necessary;
- Assisting in handling correspondence, arranging missions, flights' bookings, and agenda management;
- Assisting in preparing statistical data (tables, graphs, and charts);
- Supporting drafting reports in various areas related to Frontex activities;
- Monitoring functional mailboxes and communicating with internal and external parties;
- Performing basic administrative tasks such as copying, scanning, etc.
To be successful in this role, you will need:
- A successfully completed secondary education related to business needs;
Advantageous criteria include:
- University degree in business administration, finance, or economics;
- Knowledge of the EU financial regulatory framework;
- Additional education related to asset management;
- University degree in public relations, journalism, or languages;
You will need at least 1 year of professional experience in the specific area depending on business needs, including:
- Previous experience in administrative and financial support tasks;
- Experience in information management;
- Experience in finance and business management, public procurement, or accounting;
- Experience in supporting project management;
- Proofreading and editing, text formatting, and graphical files, knowledge of publishing workflows;
- Experience in assisting in organizing meetings and events.
You will need very good skills in the main MS Office software (Word, Excel, Outlook) and:
- Knowledge and experience in working with databases;
- Experience in professional layout tools such as Adobe Creative Suite (especially InDesign and Acrobat Pro) or MS Office Publisher.
You will need a very good command of both written and spoken English (at least B2) and:
- Knowledge of additional EU language.
You will need:
- A high level of responsibility and ability to work independently;
- A high level of service orientation;
- Ability to work under pressure and experience in organizing work and prioritizing accordingly;
- Ability to communicate efficiently at all levels internally and externally and in an appropriate manner;
- A strong sense of accuracy and attention to detail;
- A high level of discretion and ability to handle confidential matters;
- Proven organizational skills;
- Ability to adapt to a dynamic working environment;
- Ability to learn new skills and software;
- Ability to work in a team.
We offer:
- Contract of employment through the Employment Agency;
- Daily remuneration: 70.54€ net;
- Medical care, sport card;
- Opportunity for development and promotion;
- Convenient location of the office in the centre of Warsaw;
- Work with professionals.
Please send your application using the application button.
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