Strategic Operations Coordinator

2 dni temu

Warszawa, Polska HyLogic Pełny etat

Your Role in Our Future

  • This is more than just a job, it's a chance to grow with HyLogic. As the company continues to expand, we envision the Strategic Operations Coordinator evolving into a leadership role, helping to shape and build a best-in-class Executive Operations Support function.
  • At HyLogic, you'll have the opportunity to make an impact, grow professionally, and develop alongside a dynamic organization.
  • We're looking for a skilled professional who can join our team and help us innovate together.

Key Responsibilities

Customer & Vendor Communication


• Handle client communication on administrative topics such as invoices, purchase orders, and documentation.


• Manage administrative aspects of customer contracts, NDAs, and compliance documents.


• Liaise with suppliers and service providers to manage contracts, renewals, and payments.

Financial Coordination


• Act as the primary point of contact between the company and the accounting team.


• Oversee expense reporting, ensuring compliance with company policies.


• Track and prepare reports on KPIs and financial metrics for leadership.

Administrative Process Optimization


• Streamline administrative workflows, creating templates and systems for repetitive tasks.


• Monitor and update internal tools for efficient processes.


• Organize and maintain accurate records in the company's time tracking software.


• Ensure smooth time tracking processes and customer reconciliation.

Executive & Operational Support


• Organize internal documentation and prepare operational reports.


• Handle correspondence, emails, and calls on behalf of executives.


• Oversee office supplies and facilities for smooth day-to-day operations.

Requirements

  • Bachelor's Degree in Business Administration, Finance, Management, Communication, or a related field. Equivalent work experience may be considered.
  • Strong technical skills, including proficiency in Microsoft Office Suite and familiarity with time-tracking tools.
  • Experience in a similar role involving administrative support, operations coordination, or financial processes.
  • Familiarity with customer and vendor communication (e.g. handling contracts, invoices, NDAs).
  • Exceptional organizational and multitasking abilities.
  • Excellent verbal and written communication skills in English and Polish.
  • High attention to detail and accuracy in managing records.
  • Problem-solving mindset with a proactive approach to process improvement.
  • Professionalism and discretion, especially when handling sensitive information.

What We Offer

  • A dynamic and innovative work environment, surrounded by passionate professionals.
  • Rewarding, challenging, and dynamic work in an international setting.
  • Very competitive compensation, recognizing your skills and contributions.
  • Flexible and agile work practices that prioritize well-being and empower innovation and entrepreneurship.
  • A culture that fosters growth and development, offering a clear path for career progression.
  • Hybrid work - 3/4 days per week in office at Warsaw.

Benefits

  • Parking space for employees
  • Multisport
  • Medicover
  • Co-financed lunch

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