Patent Billing Specialist
1 dzień temu
About the Role:
Dentons, the world's largest law firm, is seeking a skilled Patent Billing Specialist to join its Business Services EMEA team. As a crucial component of Dentons' global network, this role plays a key role in driving efficiency, innovation, and collaboration.
Key Responsibilities:
Matter Opening:
- Liaise with Patent Secretaries to arrange for LOE/Client & Fee Agreements to be drafted and distributed to clients.
- Submit new client / new matter forms using Intapp Open, working closely with Conflicts and AML to address any queries that may arise.
- Liaise directly with clients / fee earners to obtain necessary information.
- Submit Ad Hoc Conflict Searches.
- Ensure all matters are opened using the correct client details and that the agreed charge out rates are added to the matter for both London and Munich entities.
Billing:
- Distribute WIP reports to fee earners within the Patent Team in London and Munich to arrange invoices following strict client deadlines, involving direct dealings with Partners / fee earners.
- Review WIP reports by double-checking rates, amending narratives / transferring time or applying write-offs (if applicable) before sending clear billing instructions to the Billing Team in Warsaw to raise invoices for both London and Munich entities.
- Ensure all disbursements are logged against specific tasks under correct files and liaise with relevant Accounts Payable Teams either in the UK or Munich if required.
- Check invoices once received from the Billing Team to ensure they are correct for forwarding to the client, which also involves preparing manual invoice narratives and summary tables as per client requests. Search for relevant disbursement backups, which must be attached as part of the invoice distribution package.
- Assist with raising invoices / credit notes.
Requirements:
- Good knowledge and understanding of billing, obtained through work experience in a similar environment. Experience of working in a UK Law Firm (or similar) is not essential for this role.
- Possess the confidence to deal effectively with fee earners & Partners.
- Good interpersonal and communication skills, both written and verbal.
- Able to prioritize and multi-task particularly when working under pressure and to tight deadlines.
- Able to interact positively at all levels and a good team player.
- Methodical approach to work with a strong focus on accuracy.
- Hardworking and enthusiastic approach to work; professional in outlook, attitude, and appearance.
- Confident using MS Office, including Word and Excel (minimum intermediate level required).
- Knowledge of the Elite accounts system, and of e-billing systems would be an advantage.
- Basic knowledge of Solicitors' Accounts Rules.
- A good knowledge and understanding of VAT would be an advantage.
- Flexible and prepared to work additional hours at month, quarter, and year ends.
About Dentons:
Dentons is always looking to invest in the highest-quality talent, recognizing that our success is built on the diverse and unique strengths of each of the members of our Firm. Our team of business services staff play a significant role in the success of Dentons, and we recruit staff into a wide variety of areas. Here, we look for focused, flexible individuals from a variety of backgrounds who are team players. Previous experience within the legal sector is not essential. We want to give everyone the opportunity to develop his or her potential fully and, therefore, provide support, training, and encouragement to members of staff at all levels.
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