Patent Billing Specialist

4 tygodni temu

Warszawa, Mazovia, Polska Dentons Pełny etat

Job Summary:

Dentons is seeking a skilled Patent Billing Specialist to join our team in London and Munich. As a crucial member of our Patent Team, you will provide billing support to our clients, ensuring timely and accurate invoicing. This role requires strong communication and organizational skills, as well as a methodical approach to work.

Key Responsibilities:

  • Liaise with Patent Secretaries to arrange for LOE/Client & Fee Agreements to be drafted and distributed to clients.
  • Submit new client / new matter forms using Intapp Open, working closely with Conflicts and AML to address any queries that may arise.
  • Liaise directly with clients / fee earners to obtain necessary information.
  • Submit Ad Hoc Conflict Searches.
  • Ensure all matters are opened using the correct client details and that the agreed charge out rates are added to the matter for both London and Munich entities.
  • Distribute WIP reports to fee earners within the Patent Team in London and Munich to arrange invoices following strict client deadlines.
  • Review WIP reports by double-checking rates, amending narratives / transferring time or applying write offs (if applicable) before sending clear billing instructions to the Billing Team in Warsaw to raise invoices for both London and Munich entities.
  • Ensure all disbursements are logged against specific tasks under correct files and liaise with relevant Accounts Payable Teams either in the UK or Munich if required.
  • Check invoices once received from the Billing Team, to ensure they are correct for forwarding to the client, which also involves preparing manual invoice narratives and summary tables as per client requests.

Requirements:

  • Good knowledge and understanding of billing, obtained through work experience in a similar environment.
  • Possess the confidence to deal effectively with fee earners & Partners.
  • Good interpersonal and communication skills, both written and verbal.
  • Able to prioritize and multi-task particularly when working under pressure and to tight deadlines.
  • Able to interact positively at all levels and a good team player.
  • Methodical approach to work with a strong focus on accuracy.
  • Hardworking and enthusiastic approach to work; professional in outlook, attitude and appearance.
  • Confident using MS Office, including Word and Excel (minimum intermediate level required).
  • Knowledge of the Elite accounts system, and of e-billing systems would be an advantage.
  • Basic knowledge of Solicitors' Accounts Rules.
  • A good knowledge and understanding of VAT would be an advantage.
  • Flexible and prepared to work additional hours at month, quarter and year ends.

About Dentons:

Dentons is the world's largest law firm, renowned for its commitment to delivering innovative legal solutions to clients around the globe. With offices in over 160 countries and a team of legal professionals dedicated to excellence, Dentons offers a dynamic and inclusive work environment.

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