Deputy Head of Facilities

We are a leading trading platform that is ambitiously expanding to the four corners of the globe. Our top-rated products have won prestigious industry awards for their cutting-edge technology and seamless client experience. We deliver only the best, so we are always in search of the best people to join our ever-growing talented team.

Responsibilities:

Facilities & Operations:

• Oversee, negotiate, and manage contracts and service providers to ensure efficient building operations and high service standards
• Liaise with landlords, property management teams, and external vendors to resolve maintenance and operational issues promptly
• Manage and support regional Facilities Managers to ensure consistent operational practices, compliance, and quality standards
• Ensure full Health & Safety compliance across all offices, implementing proactive measures and corrective actions where needed
• Oversee preventive maintenance programs to optimise asset performance and reduce downtime

Facilities & Operations:

• Maintain and manage service contracts (e.g., cleaning, maintenance, security) ensuring cost-effectiveness and adherence to company policies
• Lead global vendor management initiatives, standardising procurement processes and benchmarking supplier performance across regions
• Evaluate vendor KPIs regularly and coordinate tendering or re-tendering processes when required

Security:

• Manage and maintain global access control systems and coordinate with IT and local teams to ensure secure and compliant configurations
• Conduct regular security and safety audits, ensuring all locations meet access and emergency protocol standards
• Partner with local site leads and building management to sustain a safe and secure working environment
• Oversee emergency response procedures, support the development of Business Continuity Plans (BCP), and coordinate drills and incident reviews

Projects:

• Support international office construction, fit-out, and refurbishment projects from planning to completion
• Collaborate with internal stakeholders, design teams, and external contractors to ensure delivery within agreed timelines, budgets, and quality standards
• Coordinate with the Head of Facilities and regional teams to implement global facilities initiatives

Budgeting & Documentation:

• Assist the Head of Facilities with the preparation and management of global budgets
• Review and process invoices, ensuring compliance with financial policies and accuracy against approved budgets
• Maintain organised documentation of all facilities-related contracts, leases, and projects
• Provide regular reports and updates on facilities performance and expenditures

Qualifications & Experience:

• Management, ideally across multiple international sites
• Proven experience managing construction and office fit-out projects globally
• Excellent communication and stakeholder management skills
• Ability to travel internationally as required
• Proven experience (5+ years) in Facilities Management,
• Operations, or Workplace Services, ideally within a multi-site or international environment
• Strong background in vendor and contract management, including negotiation and performance evaluation
• Familiarity with Health and Safety regulations, building compliance, and environmental standards
• Experience managing office construction, refurbishment, or relocation projects
• Excellent organisational and stakeholder management skills, with the ability to communicate effectively across functions and regions
• Strong financial acumen and experience working with budgets and procurement processes

What you will get in return:

• Competitive Salary: We believe great work deserves great pay Your skills and talents will be rewarded with a salary that makes you feel valued and motivated
• Work-Life Harmony: Join a company that genuinely cares about you - because your life outside of work matters just as much as your time on the clock
• Annual Performance Bonus: Your hard work doesn't go unnoticed Celebrate your achievements with a well-deserved annual bonus tied to your performance
• Generous Time Off: Need a breather? Our annual leave policy lets you recharge and enjoy life outside of work without a worry
• Employee Referral Program: Love working here? Share the love Bring your talented friends on board and get rewarded for growing our awesome team
• Comprehensive Health & Pension Benefits: From medical insurance to pension plans, we've got your back. Plus, location-specific benefits and perks
• Workation Wonderland: Live your digital nomad dreams with 30 extra days to work remotely from anywhere in the world (some restrictions apply). Adventure awaits
• Volunteer Days: Make a difference Take two additional paid days each year to support causes you care about and give back to the community

Be a key player at the forefront of the digital assets movement, propelling your career to new heights Join a dynamic and rapidly expanding company that values and rewards talent, initiative, and creativity. Work alongside one of the most brilliant teams in the industry.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.