Senior Executive Assistant

5 dni temu

Warszawa, Mazovia, Polska Citi Pełny etat 40 000 zł - 80 000 zł rocznie

Senior Executive Assistant provides comprehensive administrative support to an individual or a group of individuals, primarily focusing on high-level administrative tasks. This includes managing correspondence, meticulously organizing calendars and appointments, coordinating conferences and calls and on-site events, arranging travel, and executing other essential administrative functions to ensure seamless operations.

Responsibilities:

  • Directly supports a Head of CSC Poland and provides general administrative assistance to an entire Hub.
  • Maintains close cooperation with the Business Office to ensure seamless operational support.
  • Organises and coordinates events for the CSC, managing all logistical aspects.
  • Manages day-to-day calendar for the Senior Executive, including scheduling and prioritizing appointments.
  • Prepares and reviews materials and correspondence for meetings, ensuring accuracy and professionalism.
  • Coordinates travel arrangements, including preparing and distributing detailed schedules and agendas.
  • Orders supplies and processes invoices via the Procure to Pay system.
  • Assists in ad-hoc events and special projects as required.
  • Trains, coaches, or guides other administrative staff, contributing to Hub development.
  • Appropriately assesses risk in business decisions, safeguarding the firm's reputation and assets, ensuring compliance with applicable laws, rules, and regulations, adhering to policy, applying sound ethical judgment, and escalating/managing control issues transparently.

Requirements:

  • Previous office administration experience, preferably within a large and complex financial services or similar organization – preferred.
  • Highly proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
  • Exceptional communication and interpersonal skills, with proven ability to effectively deal with senior stakeholders.
  • Proficient English language skills (written and verbal).
  • Proven ability to work independently, managing multiple tasks and priorities effectively.
  • Self-motivated, highly organized, and detail-oriented with a proactive approach.
  • Bachelor's/University degree or equivalent experience.

What we offer:

  • Competitive salary connected with discretionary annual performance bonus
  • Free access to learning platforms (eg. Udemy) which develop skills and individual interests
  • Social benefits: private medical care, Multisport, Employee Assistance Program, group insurance, pension program, MyBenefit platform
  • Work in a diverse and inclusive environment
  • Available multiple affinity and social networks & voluntary activities to engage with
  • Cooperation with teams around the world
  • Support of work-life balance

#LN-NS3

Job Family Group:

Business Strategy, Management & Administration

Job Family:

Administrative Support

Time Type:

Full time

Most Relevant Skills

Please see the requirements listed above.

Other Relevant Skills

For complementary skills, please see above and/or contact the recruiter.

Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.

If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi.

View Citi's EEO Policy Statement and the Know Your Rights poster.

  • Executive Assistant

    3 dni temu

    Warszawa, Mazovia, Polska SIX Pełny etat 30 000 zł - 60 000 zł rocznie

    SIX drives the transformation of financial markets.What sets us apart drives us ahead: between local roots and global relevance, we are a unique blend of tradition and future, of foundation and growth. We value bright minds and inspire them to grow with their ideas. Come and shape the future of finance with us. Executive Assistant (Executive Support...

  • Executive Assistant

    3 dni temu

    Warszawa, Mazovia, Polska Flying Bisons Pełny etat 50 000 zł - 80 000 zł rocznie

    Job description We're looking for a highly intelligent, sharp, and exceptionally organised Executive Assistant to the CEO, reporting directly to the Chief of Staff.This role is for someone who combines strategic thinking with flawless execution. You won't just support the CEO in daily operations, you'll help drive things forward, making sure that priorities...

  • Executive Assistant

    5 dni temu

    Warszawa, Mazovia, Polska Radom Pełny etat

    About the RoleWe're looking for a highly organized and proactiveExecutive Assistantto support the CEO and senior leadership team in managing day-to-day business operations. This is a key role within a fast-paced financial technology environment, requiring strong communication skills, attention to detail, and a willingness to take ownership of administrative...

  • Executive Assistant

    7 dni temu

    Warszawa, Mazovia, Polska Arena Advisory Pełny etat 60 000 zł - 80 000 zł rocznie

    Jeżeli masz doświadczenie w roliExecutive Assistanti potrafisz sprawnie łączyć codzienną organizację pracyz realizacją zadań o charakterze strategicznym– ta rola może Cię zainteresować. Szukamy osoby, która biegle posługuje sięzaawansowanymi narzędziami Microsoft(lub ich odpowiednikami) oraz potrafiefektywnie wykorzystywać rozwiązania AI...

  • Executive Assistant

    7 dni temu

    Warszawa, Mazovia, Polska Allegro Pełny etat 45 000 zł - 55 000 zł rocznie

    We are seeking a highly skilled Executive Assistant to join our Executive Office team. In this role, you will provide comprehensive administrative support to our Executive Team, playing a critical role in ensuring the smooth operation of daily tasks and enabling Executives to focus on strategic business initiatives.Your main responsibilities:Serve as the...

  • Executive Assistant – Front Office

    7 dni temu

    Warszawa, Mazovia, Polska JPMorganChase Pełny etat 40 000 zł - 80 000 zł rocznie

    Job DescriptionJoin our team and make an impact in a fast-paced, client-facing environment. As an Executive Assistant, you will play a key role in supporting our front office leaders, ensuring seamless operations and exceptional client service. This is an opportunity to grow your career in a global bank, develop your skills, and work alongside talented...

  • Executive Assistant

    7 dni temu

    Warszawa, Mazovia, Polska Allegro Pełny etat 25 000 zł - 50 000 zł rocznie

    We are seeking a highly skilled Executive Assistant to join our Executive Office team. In this role, you will provide comprehensive administrative support to our Executive Team, playing a critical role in ensuring the smooth operation of daily tasks and enabling Executives to focus on strategic business initiatives.Your main responsibilities:Serve as the...

  • Executive Assistant

    5 dni temu

    Warszawa, Mazovia, Polska Allegro Group Pełny etat

    Location:Warszawa, PL, 00-841Company: Allegro sp. z o.o.Team: Corporate FunctionsContract Type: EmployeeWe are seeking a highly skilled Executive Assistant to join our Executive Office team. In this role, you will provide comprehensive administrative support to our Executive Team, playing a critical role in ensuring the smooth operation of daily tasks and...

  • Executive Assistant

    7 dni temu

    Warszawa, Mazovia, Polska AskHenry Pełny etat 25 000 zł - 60 000 zł rocznie

    Jeżelimasz co najmniej 1 rok doświadczenia w pracy jako asystent/ka w środowisku biznesowym (mile widziane jako asystent/ka zarządu lub personal assistant),jesteś mistrzem w zarządzaniu wieloma tematami i projektami jednocześnie,masz sprawdzone rozwiązania w realizacji zadań asystenckich,proaktywność to Twoje drugie imię,swobodnie komunikujesz...

  • Executive Assistant

    7 dni temu

    Warszawa, Mazovia, Polska Aion Bank (UniCredit Group) Pełny etat 40 000 zł - 80 000 zł rocznie

    What we do?Aion Bank is a fully regulated European bank and credit institution, combining Vodeno's cutting-edge, private blockchain-based platform with its ECB banking license, strong balance sheet, and deep regulatory expertise. Our mission is to provide a comprehensive suite of embedded banking solutions, enabling businesses to seamlessly integrate...