Document Control Specialist

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

We are an international engineering company providing services in the field of technical consulting, design, and investment project management. Our GDC Poland is made of skilled experts and professionals that support local and international projects from offices located in Krakow and Warsaw. They cover the following markets

• Advanced Facilities
• Water&Environment
• Transportation
• Energy&Power
• Cities&Places
• Digital

By working together in international teams and with different perspectives, we gain the experience that is our collective strength.

In Jacobs, every day is a chance to make the world a better place - let's design your career with us as a
Document Control Specialist / Specjalista ds. kontroli obiegu dokumentów
Responsibilities

• Create and implement document control procedures and new project set-up;
• Implement standard document control procedures following the enterprise or business group procedures;
• Control of documentation and adherence to document control processes;
• Provide support in day-to-day functions related to document control maintenance such as generating transmittals, and cover letters, checking and issuing documents to clients, contractors and other parties on a project, maintaining registers, recording, and distributing incoming documentation;
• Cooperation with Clients'/Contractors' Document Control Team, adjusting document control quality processes to project needs;
• Organizing training sessions for project teams. Providing support for CDE users;
• Preparing reports, responding to project status questions/issues, and assisting with HS&E and quality audit documentation;
• Supporting project close-out.

We offer

• Employment on the basis of a full-time employment contract;
• Ability to work in the office or in a hybrid model (2 days per 1 week from Jacobs Office, 3 days from home office);
• Flexible working hours (we start between ;
• "Short Fridays" (Monday – Thursday 8.5h, Friday 6h);
• Work in an experienced project team, on international/long-term projects in a company present in all areas of infrastructure;
• Cooperation with engineers from foreign Jacobs offices;
• Holiday allowance;
• The opportunity to participate in initiatives related to innovation and its practical use in the automation and optimization of design using various technologies, tools and programming languages;
• Membership in Jacobs social networks (Women's network, One World, PRISM, Careers Network, Collectively and others) and participation in initiatives related to their activities;
• Benefits package (LuxMed medical package, additional life insurance, multisport card co-financing, My Benefit cafeteria system, psychological care);
• Language courses (English, German, Polish);
• Annual reimbursement of the costs of membership in the Chamber of Engineers.

Here's what you'll need

• Very good English (written and spoken);
• Minimum BS degree;
• Minimum of 2 years of progressive experience with increasing responsibility;
• Experience in working in a project or technical environment would be an asset;
• Understanding the principles of Document Control, Document Management, Data Management;
• Willingness to business travel;
• Good knowledge of MS Excel, MS Word;
• Excellent communication skills;
• Adaptable and responsive to change;
• Attention to detail skills;
• Ability to prioritize tasks;
• Independent, pro-active, and a positive attitude;
• Professional, self-motivated & reliable.

We know that if we are inclusive, we're more connected, and if we are diverse, we're more creative. We accept people for who they are, regardless of age, disabilities, gender identity, gender expression, marital status, mental health, race, faith or belief, sexual orientation, socioeconomic background, and whether you're pregnant or on family leave. Find out more about life at Jacobs.

If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team

Your application experience is important to us, and we're keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support.