Executive Assistant for Management Team

About SINGU

SINGU
is a fast-growing
European PropTech company
revolutionizing how commercial real estate is managed, experienced, and optimized. Our
SaaS platform
powers over
250 million square meters of real estate across 35+ countries
, enabling some of the world's largest enterprises to run smarter, safer, and more sustainable portfolios.

With the recent addition of Micad (UK) and Nethaus (Germany) to our group, we're accelerating our journey to become the European category leader in PropTech.
Backed by a leading growth equity investor, we're combining innovation, scale, and deep industry expertise to shape the future of smart buildings.

At
SINGU
, we believe that technology and data should empower people — not complicate their work. That's why we design intuitive tools that streamline daily operations, enhance tenant experience, and drive measurable impact for sustainability goals.

What you will bring to the Team

Must have:

• Proven
  experience as an Executive Assistant, Personal Assistant or Office Manager
  supporting
  senior management or C-level.
• Perfect professional-level English (C1 / C2)
  — you'll be working with international stakeholders every day.
• Strong skills in calendar management, travel coordination
  (domestic & international), meetings and event planning.
• Excellent organisational and time-management capabilities
  , able to prioritise competing demands.
• Proficiency in
  Google Workspace or Microsoft Office
  , and comfortable using collaborative tools (Slack, Notion, etc.).
• Ocassional out of hours
  /
  reactive
  availability
  will be required as the team travels across time zones.

Nice to have:

• Experience in a fast-paced
  SaaS
  or
  tech
  environment
  .
• Background in expense management, vendor coordination or basic finance/admin
  support.
• Familiarity with
  process improvement and tool optimisation
  (you've suggested or implemented admin/hybrid workflows).
• Experience
  liaising with internal cross-functional teams and external partners
  /investors.

You'll thrive here if you…

• Love turning
  complexity into clarity
  and find satisfaction in making things run smoothly.
• Enjoy working with
  driven, international leaders and aren't intimidated by rapid growth
  or change.
• Are
  attentive, flexible and able to manage multiple priorities
  with calm.
• Have
  strong interpersonal skills, diplomacy and the ability to communicate confidently
  at all levels.
• Are curious about technology, enjoy working in a start-up/scale-up atmosphere and want to contribute to culture and structure, not just tasks.

Your Mission

As an
Executive Assistant (EA)
, you will support our
International Management Team (C-Suite) spread across Europe
. You will
enable the Leadership Team to focus on strategic priorities
by
expertly managing calendars, travel plans, meetings, expense workflows and other admin processes
with accuracy and confidentiality.

You'll be the rhythm-keeper for the team: ensuring operational smoothness, effective stakeholder communication and proactive administrative support. The role is based in Kraków, reports to Head of People and Culture and has a high degree of autonomy.

What Success Looks Like in the First 6-12 Months

• You become a
trusted partner to each management team member
, their
first point of operational coordination.

•
Calendars, travel plans and senior leadership meetings are running fluidly, with minimal friction or bottlenecks.

•
Administrative processes
(expense reporting, meeting prep, follow-ups)
are streamlined and consistently executed.

•
You introduce enhancements or tools that improve rhythm and clarity
(e.g., unified travel/meeting templates, dashboards).

•
You represent the leadership team internally and externally with professionalism, clarity and responsiveness.

Why Join SINGU?

• Impact at Scale
  : Help shape the operational backbone of a high-growth SaaS company with global reach and clients like Prologis, CBRE, Unibail-Rodamco-Westfield, Auchan, Savills, NEPI Rockcastle and Logicor.
• Category Leadership
  : Be part of the #1 PropTech brand in facility, maintenance, and ESG management.
• Organic and M&A Growth:
  M&A is a big part of our plans and we are on a mission to consolidate our space to create a European Champion
• Collaborative Culture
  : Work alongside a curious, international, and mission-driven team that values learning, ownership, and giving back.
• Flexibility & Autonomy
  : Hybrid working model, annual learning budget, office-led social initiatives (e.g. yoga, soccer, company retreats, happy hours, Wednesday breakfasts) and the freedom to drive initiatives.
• Attractive Employment Terms:
  Competitive compensation, flexibility between Full Time Employment and B2B contract and exciting intra-company career growth path.

Apply Now

Let's build the future of real estate together.