Administrative Assistant

Wärtsilä is a world leader in marine technology and leading the industry's transformation towards a decarbonised and sustainable future. With the world's widest portfolio and service network, we – Wärtsilians - deliver efficient, safe and sustainable integrated products and solutions to enhance the business of our customers. The opportunities presented through digitalisation and new technologies are offering a new era of shipping. We want to change the course towards an interconnected and cleaner maritime future and are constantly on the lookout for future-oriented talent to join our team and to work towards enabling sustainable societies through innovation in technology and services - together.

Business Unit Parts and Field Service is a global organisation with harmonised ways of working and tools to deliver the best possible services for our customers. In our global team we value, respect, and embrace different opinions and diversity. Safety, environment, and wellbeing are our foundation, and we never compromise them.

We are looking for a detail-oriented and organized Administrative Assistant to join our Field Service team on a temporary replacement.  

In this role, you will provide essential administrative support to ensure smooth operations within the department. Your primary responsibilities will include managing work cards, maintaining accurate records, and supporting invoicing processes. 

This is an excellent opportunity to work in a dynamic and collaborative environment, where precision, efficiency, and teamwork are highly valued. You will contribute to critical operational processes while developing your skills in administrative coordination. 

The location for this position is in Gdansk, Poland. 

Your role and responsibilities   

As an Administrative Assistant, you will focus on these responsibilities: 

• Register and maintain working hours for billable employees. 
• Support FCICB invoicing processes and ensure timely and accurate submissions. 
• Manage work cards and verify data integrity. 
• Maintain accurate records and documentation for internal reporting. 
• Provide general administrative assistance to the Field Service team. 

Requirements for the position   

• M.Sc. or B.Sc. in a relevant field. 
• Fluency in Polish and very good English skills (written and verbal). 
• Proficiency in MS Office.  
• Knowledge of SAP – as an advantage. 
• Strong attention to detail and accuracy. 
• Ability to work in a structured manner in a fast-paced environment. 
• Excellent communication and interpersonal skills. 

Why you and us?  

You are valued – as your true self. At Wärtsilä YOU matter. We value diversity and are committed in supporting inclusive work community.  

Your growth is supported. We believe in continuous learning & teamwork. Wärtsilian community has your back when it comes to development opportunities – so you can develop beyond your potential.  

You get to make a difference. Innovation and sustainability are important for us. Every day, we - Wärtsilians - put our hearts and minds into enabling sustainable societies through innovation in technology and services into reality.  

Contact & next steps 

Does this sound like the job for you? If yes, submit your application before the deadline through our Careers portal. Applications submitted via email or through recruitment agencies will not be considered. 

Our recruiting tool recognizes the time zone where the job ad has been published and closes the application period according to the same time zone. We will be conducting interviews with qualified candidates throughout the process and aim to keep you informed along the way. 

Last application date: 07/12/2025 

At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities. 

Please note that according to Wärtsilä policy, voluntary consent for a security check may be required from candidates being considered for this position, depending on the applicable country.

This is Wärtsilä 

Wärtsilä is a global leader in innovative technologies and lifecycle solutions for the marine and energy markets. Our team of 18,300 professionals, in more than 230 locations in 77 countries, shape the decarbonisation transformation of our industries across the globe. Read more on  

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