International Payroll Analyst for Australia and New Zealand

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

We are an international engineering company providing services in the field of technical consulting, design, and investment project management.

Global Business Services center located in Krakow provide global support for our line of business and corporate teams in the following areas

• Finance
• Accounting
• HR
• IT
• Procurement
• Payroll
• Project Management

GBS centralizes some of the processes across Jacobs and focuses on process excellence while also advancing the transformation initiative through additional work migration.

In Jacobs, every day is a chance to make the world a better place - let's design your career with us

Our multicultural Payroll team is now looking for new team members who are ready to explore challenging environment and deliver the best services to our employees. If you are motivated to dive into the detail and take ownership, we have the career you're looking for

As our Payroll Analyst, you will be responsible for

• Payroll Processing – processing new hires, employee changes, terminations, processing hours and pay for all employees, completing appropriate documentation and checklists accurately and timely
• Payroll Audits – finalize and balance payroll totals using internal tools, perform all necessary reviews and audits to reports produced by outsourced vendors, such us Gross to Net, payment reports, etc
• Internal Payroll Audits – gather payroll data for internal and client audits
• Reporting – run payroll related reports to support the needs of departments and customers
• Customer Service – provide a consistently high-level of customer service and manage escalated cases and service requests within the SLA requirements. Partner with HR/Accounting/Benefits & Compensation/Tax Department and managers/supervisors to ensure that a strong business relationship is maintained.
• Process Documentation/Training – create/update process documentation to include work instructions and process flows. Assess current processes to streamline and gain efficiencies.
• Knowledge – knowledge of end-to-end transactions, including highly technical and complex payrolls. Research and find creative solutions to solve payroll issues in an increasingly changing environment.
• Teamwork – support other team members to mentor and coach. Participate in team and company initiatives to support the "we" mentality vs. "I". Work collectively as a team to ensure that we meet our monthly metric goals of processing with minimal errors, worked performed with SLA timeframes and positive employee feedback.
• Perform other job-related duties as assigned.

Here's what you'll need

• Bachelor's degree in Finance, Human Resources or Business Administration
• Fluency in English, verbal and written (must have)
• 2+ years of global payroll experience, with companies having 1,000+ employees, preferably in-house experience utilizing a major ERP system, (i.e Oracle, SAP, PeopleSoft)
• Experience in payroll for Australia and New Zealand region is a strong advantage
• Intermediate software skill and experience with Microsoft Excel, including pivots, lookups, filtering and sorting
• Experience in managing multiple payrolls as advantage
• Ability to multi-task and re-prioritize on demand
• Self-paced, independent worker with a strong sense of accountability. Required minimal supervision
• Strong organizational skills and attention to detail

We offer

• Unique company culture fostering individual career growth and work-life balance
• Full-time employment contract with salary corresponding to qualifications
• Hybrid or stationary working model - depending on your preferences
• Flexible working hours (we start between
• "Short Fridays" (we work 6h on Friday)
• Flexible benefits package (Lux Med medical care, psychological care, life insurance, My Benefit cafeteria system, including Multisport card co-financing, car park sharing system)
• Holiday allowance ("wczasy pod gruszą")
• Membership in Jacobs employee networks (Women's Network, OneWorld, PRISM, Careers Network, Green Team, SpeakUp Jacobs Poland, Collectively and others)
• Continuous development opportunities, including a range of professional trainings and certifications (e.g. ACCA, CIPS), Graduate Development Program, Learners' Community, self-learning platform

We know that if we are inclusive, we're more connected, and if we are diverse, we're more creative. We accept people for who they are, regardless of age, disabilities, gender identity, gender expression, marital status, mental health, race, faith or belief, sexual orientation, socioeconomic background, and whether you're pregnant or on family leave. Find out more about life at Jacobs.

As a Disability Confident employer, we will interview all disabled applicants who meet the criteria for a vacancy.

If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team

Your application experience is important to us, and we're keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support.