Onboarding Process Specialist

What we do?

Aion Bank is a fully regulated European bank and credit institution, combining Vodeno's cutting-edge, private blockchain-based platform with its ECB banking license, strong balance sheet, and deep regulatory expertise. Our mission is to provide a comprehensive suite of embedded banking solutions, enabling businesses to seamlessly integrate financial services into their offerings.

As part of the UniCredit Group, Aion Bank and Vodeno will accelerate their digital banking offer in strategic markets and will act as a sandbox for innovation for the wider UniCredit Group. Aion Bank and Vodeno's existing Banking-as-a-Service (BaaS) offering across key European markets, including Germany and Poland, will see the bank embed its services - ranging from account access and deposits to lending, payments and loyalty programs - directly into non-banking digital platforms, facilitating seamless customer experiences.

At Aion Bank, our biggest strength is our people—a team of highly intelligent, creative, and ambitious professionals who thrive in a fast-paced, innovative environment. We believe in delivering results while fostering a culture of passion and collaboration.

We are currently looking for a Onboarding Process Specialist ready to join our adventure, share our ambition and help shape the future of digital banking.What you will be doing?

As the Onboarding Process Specialist, you'll be the pivotal force behind designing, optimizing, and managing a smooth, efficient, and compliant onboarding experience for our clients, partners, or internal initiatives.

Key Responsibilities:

Process Management & Optimization: Own the full lifecycle of onboarding processes. Analyze, identify bottlenecks, and implement solutions to drive efficiency, documentation, and potential automation.

Cross-Functional Coordination: Collaborate closely with departments (Sales, Legal, IT, Operations) to ensure timely, consistent, and efficient process execution.

Compliance & Reporting: Create and maintain accurate process and regulatory documentation. Monitor key KPIs and report on onboarding performance to management.

Support & Training: Resolve operational queries related to onboarding status and conduct training sessions for involved teams.

Skills you should have

3+ years of experience in process management, operations, or an onboarding role within a corporate or financial setting.

Proven analytical skills with a track record of identifying issues and proposing effective solutions.

Exceptional attention to detail and strong organizational/time management skills.

Ability to work independently, strong communication skills, and a proactive approach.

Fluency in English (B2+).

What we offer

You will get an opportunity to work in an innovative, digital bank applying state of the art approaches and technologies. 
Unless limited by banking regulations we offer a flexible form of contract.
You will be provided an Individual Development Budget, dedicated to enhancing your professional skills.
If your role permits, we also offer flexible work location: home/office —  according to your preference. 
You and your closest family will be covered with VIP-level private medical care which includes dental treatment and a hospitalisation package. 
We care for our colleagues' well being, therefore we cover psychological consultations if you ever feel you need such support. 
Aion bank account without fee. 
We co-sponsor your Multisport card and cover 50% of its cost. 
You will work on computer equipment that delivers the best user experience — Apple MacBook. 
If you feel like working from the office, we have beautiful space available for you in Brussels and Warsaw. Each office is very nicely located with convenient commute options by public transport and by bike. Our office in Warsaw offers healthy snacks throughout the day. 

Our process

We keep our recruiting process simple. 
Step 1: Talk with one of our Recruiters about your to date experiences and ambitions
Step 2: Meet with your future Team Manager to deep dive on the role specifics and our work environment

Our note to you

Diverse teams really are the best teams. Research shows that some candidates may hesitate to apply for a job unless they meet every requirement. If you are excited about working with us, we encourage you to apply - even if you're not 100% sure. We are interested in getting to know you and learning about what you bring to the table.

Please note that we may close a job posting early if we receive a large number of exceptional applications.

Good luck

Contact information

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