Team Assistant with German

2 tygodni temu

Warszawa, Mazovia, Polska JLL Pełny etat

Location: Warsaw (our office is located in the Warsaw Spire building)
Operating model: Hybrid work (combining office and remote work at least 2 days a week in Warsaw office)
Type of contract: contract of employment

We are looking for a Team Assistant with German.

Sector overview

JLL is a leading global real estate services provider. With more than 300 locations in America, Europe, the Middle East, Africa and Asia-Pacific, we stand for global real estate expertise. Today, we are a market leader and stand for excellent work and a strong, international team.

For our expanding Warsaw-based CMG (Capital Market Group) business line we are looking for you as Team Assistant.

What this job involves:

Provide administrative support to the team, including calendar management, travel coordination, and expense tracking. Assist with project coordination by creating and maintaining project schedules, tracking progress, and ensuring timely completion. Maintain effective communication channels within the team, including organizing team meetings, preparing agendas, and documenting meeting minutes. Coordinate and manage internal and external communications, including email correspondence, phone calls, and incoming inquiries. Assist with creating and updating project and client documentation, ensuring accuracy and completeness. Process C2B requests in a prompt and efficient manner ensuring that there is no month-end rush to complete invoicing. Eg. contracts are set up and approved in readiness for billing Prompt data update to CRM (Salesforce) system Respond to performance reports for business line and update/complete assignment, company and contact records by following data standards guidelines and protocols. Process C2B requests in a prompt and efficient manner ensuring that there is no month-end rush to complete invoicing. Eg. contracts are set up and approved in readiness for billing Collaborate with team members to ensure smooth workflow and efficient operations. Provide ad-hoc support to team members as needed.

Desired skills and experience for this job

Good communication skills German is required (B2) Good knowledge of English (B1/B2) High school diploma or equivalent, with relevant administrative or business-related certifications preferred. Proven experience as an administrative or team assistant, preferably in a fast-paced professional environment. Excellent organization and time management skills, with the ability to prioritize and multitask effectively. Strong attention to detail and accuracy, with a commitment to maintaining high-quality work. Proficiency in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Nitro) and other relevant software. Exceptional interpersonal and communication skills, both written and verbal. Ability to work at a fast pace, large team with energy and enthusiasm. Ability to work independently and collaboratively, demonstrating a proactive and positive attitude. Strong problem-solving abilities and the willingness to take initiative. Knowledge of the commercial real estate industry is a plus.

If you are interested in this offer, please share your CV in English.

What you can expect from us

Contract of employment / Umowa o pracę

An entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.

Total Rewards program, which reflects our commitment to helping you achieve your ambitions in career, recognition, well-being, benefits (life insurance, medical care – Luxmed, Multisport, etc.) and compensation.

Our experienced staff will support you to discover and develop your strengths according to your personal interests so that you can enjoy a fulfilling career full of varied experiences.

JLL is an Equal Opportunities Employer and encourages applications from all sections of the community.

If this job description resonates with you, we encourage you to apply even if you don't meet all requirements. We're interested in getting to know you and what you bring to the table

Location: Hybrid – Warsaw, POL

Department: Valuation Advisory / SSC

Location:

On-site –Warsaw, POL

If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements. We're interested in getting to know you and what you bring to the table

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

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