Administrative Assistant in Equipment and Logistics Division

3 miesięcy temu

Warszawa, Polska Kaliszuk sp.j. Staff Partners Pełny etat

For our Client, we are looking for:

Administrative Assistant in Equipment and Logistics Division / Engineering and Acquisition Unit / Engineering Sector Location: Warszawa, Śródmieście Reference Number: AA/r73/2024

Duties and tasks linked to the post:

  • to provide administrative/technical support in general administrative procedures;
  • to support the document flows and archiving;
  • to support in drafting notes, letters, reports and follow ups on technical documents;
  • to carry out data entry and support an administration and monitoring of electronic databases;
  • to assist in the organisations of online and physical meetings and drafting minutes as necessary;
  • to assist in handling correspondence and agenda management;
  • to support the preparation and follow-up of financial commitments and documents;
  • to support in the preparation of procurement requests and reimbursement of claims in line with the financial rules in place;
  • to support in the review and preparation of technical documentation attached to claims, invoices and requests for payments;
  • to provide assistance in preparation, implementation and monitoring of contracts;
  • to assist in the preparation of statistical data (tables, graphs and charts);
  • to support in drafting reports in various areas related to Frontex activities;
  • to monitor functional mailboxes and communicate with internal and external parties;
  • to perform basic administrative tasks as copying, scanning, etc.

Requirements:

  • Education: successfully completed secondary education related to the business needs;
  • Work experience: at least 1 year of professional experience in the specific area depending on the business needs;
  • Computer skills: very good skills in the main MS Office software (Word, Excel, Outlook);
  • Language skills: very good command of both written and spoken English (at least B2) / knowledge of additional EU language.

Personal skills:

  • high level of responsibility and ability to work independently;
  • high level of service orientation;
  • ability to work under pressure and experience in organizing work and prioritizing accordingly;
  • ability to communicate efficiently at all levels internally and externally and in appropriate manner;
  • strong sense of accuracy and attention to detail;
  • high level of discretion and ability to handle confidential matters;
  • proven organizational skills;
  • ability to adapt to a dynamic working environment;
  • ability to learn new skills and software;
  • ability to work in a team.

We offer:

  • contract of employment through the Employment Agency;
  • daily remuneration: 70,54€ net;
  • medical care, sport card;
  • opportunity for development and promotion;
  • convenient location of the office - the centre of Warsaw;
  • work with professionals.

Application deadline: until October 29, 2024

Please be advised that only resumes in English will be considered.

We kindly inform that only selected candidates will be contacted.
If you are interested, please send your application using the application button

Administrative Assistant in Equipment and Logistics Division / Engineering and Acquisition Unit / Engineering Sector


Aplikuj

 

  • Administrative Assistant in Operational Planning Division

    7 dni temu

    Warszawa, Polska Kaliszuk sp.j. Staff Partners Pełny etat

    For our Client, we are looking for: Administrative Assistant in Operational Planning Division Location: Warszawa, Śródmieście Reference Number: AA/r1/2025 ...

  • Administrative Assistant in Operational Management Division

    2 godzin temu

    Warszawa, Polska Kaliszuk sp.j. Staff Partners Pełny etat

    For our Client, we are looking for: Administrative Assistant in Operational Management Division/ 24/7 Operations Centre/ Service Management Sector Location: Warszawa, Śródmieście Reference Number: AA/r2/2025 ...

  • Administrative Assistant in Human Resources and Corporate Services Division

    3 miesięcy temu

    Warszawa, Polska Kaliszuk sp.j. Staff Partners Pełny etat

    For our Client, we are looking for: Administrative Assistant in Human Resources and Corporate Services Division / Human Resources Unit / Talent Acquisition and Planning Sector / Recruitment Operations Team Location: Warszawa, Śródmieście ...

  • Equipment and Logistics Specialist

    3 tygodni temu

    Warszawa, Mazovia, Polska Kaliszuk sp.j. Staff Partners Pełny etat

    Job DescriptionWe are seeking a highly organized and detail-oriented Equipment and Logistics Specialist to join our team in Warsaw, Poland.Key Responsibilities:Provide administrative support for equipment and logistics-related tasks;Assist in managing document flows and archiving;Draft notes, letters, reports, and follow-ups on technical documents;Conduct...

  • Administrative Assistant in Human Resources and Corporate Services Division

    3 miesięcy temu

    Warszawa, Polska Kaliszuk sp.j. Staff Partners Pełny etat

    For our Client, we are looking for: Administrative Assistant in Human Resources and Corporate Services Division / Corporate Services Unit / Facility Management Team Location: Warszawa, Śródmieście Reference...

  • Administrative Assistant in EIBM Intelligence Division

    3 miesięcy temu

    Warszawa, Polska Kaliszuk sp.j. Staff Partners Pełny etat

    For our Client, we are looking for: Administrative Assistant in EIBM Intelligence Division / Analysis Unit / Regional Analysis Sector Location: Warszawa, Śródmieście Reference Number: AA/r67/2024 ...

  • Administrative Assistant in Human Resources and Corporate Services Division

    3 miesięcy temu

    Warszawa, Polska Kaliszuk sp.j. Staff Partners Pełny etat

    For our Client, we are looking for: Administrative Assistant in Human Resources and Corporate Services Division / Human Resources Unit / Personnel Administration Sector / Remuneration and Benefits Team Location: Warszawa, Śródmieście ...

  • Administrative Assistant in Human Resources and Corporate Services Division

    3 miesięcy temu

    Warszawa, Polska Kaliszuk sp.j. Staff Partners Pełny etat

    For our Client, we are looking for: Administrative Assistant in Human Resources and Corporate Services Division / Human Resources Unit / Personnel Administration Sector / Time Management and Pay Team Location: Warszawa, Śródmieście ...

  • Operations Support Specialist in Warsaw

    7 dni temu

    Warszawa, Mazovia, Polska Kaliszuk sp.j. Staff Partners Pełny etat

    Job OverviewKaliszuk sp.j. Staff Partners seeks an experienced Administrative Assistant to support the Operational Planning Division in Warsaw. The successful candidate will be responsible for organizing meetings, managing logistical tasks, and contributing to communication processes.Salary DetailsThe daily remuneration for this position is 70.54€ net,...

  • Administrative Assistant in Data Protection Office

    3 miesięcy temu

    Warszawa, Polska Kaliszuk sp.j. Staff Partners Pełny etat

    For our Client, we are looking for: Administrative Assistant in Data Protection Office Location: Warszawa, Śródmieście Reference Number: AA/r73/2024 Duties and...

  • Administrative Support Specialist in Logistics Management

    1 tydzień temu

    Warszawa, Mazovia, Polska Kaliszuk sp.j. Staff Partners Pełny etat

    For a Client of Kaliszuk sp.j. Staff Partners, we are seeking an Administrative Support Specialist in Logistics Management to join their Engineering Sector team in Warsaw.Job DescriptionThe successful candidate will provide administrative and technical support in general procedures, including document flow and archiving, data entry, and database management....

  • Administrative Coordinator for EU Intelligence Analysis

    2 miesięcy temu

    Warszawa, Mazovia, Polska Kaliszuk sp.j. Staff Partners Pełny etat

    As a key member of our team at Kaliszuk sp.j. Staff Partners, we are seeking an Administrative Assistant in EIBM Intelligence Division / Analysis Unit / Regional Analysis Sector to join our dynamic and collaborative environment.OverviewThe ideal candidate will provide exceptional administrative support in various procedures, document flows, and archiving...

  • Interim Project Assistant in Return Division

    3 miesięcy temu

    Warszawa, Polska Kaliszuk sp.j. Staff Partners Pełny etat

    For our Client, we are looking for: Interim Project Assistant in Return Division / Post-Return Unit / Reintegration Assistance Sector Location: Warszawa, Śródmieście Reference Number: PA/r67/2024 ...

  • Oliver Wyman

    4 miesięcy temu

    Warszawa, Polska Marsh McLennan Companies Pełny etat

    Description: Oliver Wyman is a global leader in management consulting. With offices in 60+ cities across over 30 countries, Oliver Wyman combines deep industry knowledge with specialized expertise in strategy, operations, risk management, and organization transformation. Oliver Wyman is a wholly owned subsidiary of Marsh & McLennan Companies – ...

  • HR Assistant with Administrative Expertise

    4 tygodni temu

    Warszawa, Mazovia, Polska WORLDLINE FINANCIAL SERVICES (EUROPE) S.A. SPÓŁKA AKCYJNA ODDZIAŁ W POLSCE Pełny etat

    Worldline Financial Services (Europe) S.A. Spółka Akcyjna Oddział w Polsce is a leading company in the payment and transaction processing industry.We are currently seeking an experienced Junior HR Assistant to join our team.Job DescriptionThis full-time role involves providing administrative support to our HR department, ensuring seamless day-to-day...

  • Highly Skilled Administrative Assistant

    17 godzin temu

    Puławska , Warszawa, Polska Golem Factory GmbH Pełny etat

    About UsGolem Factory GmbH is a leading company in the decentralized computations space, revolutionizing the way we use spare computing power. Our mission is to create a global marketplace that connects individuals and businesses with untapped resources.Key ResponsibilitiesProvide strategic support to our executive team, ensuring seamless execution of...

  • Oliver Wyman

    5 miesięcy temu

    Warszawa, Polska Marsh McLennan Companies Pełny etat

    Description: Oliver Wyman is a global leader in management consulting. With offices in 60+ cities across over 30 countries, Oliver Wyman combines deep industry knowledge with specialized expertise in strategy, operations, risk management, and organization transformation. Oliver Wyman is a wholly owned subsidiary of Marsh & McLennan Companies – ...

  • Data Protection Office Administrative Support Specialist

    3 tygodni temu

    Warszawa, Mazovia, Polska Kaliszuk sp.j. Staff Partners Pełny etat

    Job DescriptionWe are seeking an experienced and highly skilled Administrative Assistant to join our team in the Data Protection Office. This role will provide administrative support to the office, ensuring efficient and effective day-to-day operations.

  • Administrative Support Professional

    3 tygodni temu

    Warszawa, Mazovia, Polska Kaliszuk sp.j. Staff Partners Pełny etat

    Job OverviewWe are seeking an experienced Administrative Support Professional to join our team at Kaliszuk sp.j. Staff Partners. This role will provide administrative support to the EIBM Intelligence Division, Analysis Unit, and Regional Analysis Sector.

  • Business Administrative Assistant for Corporate Services

    3 tygodni temu

    Warszawa, Mazovia, Polska Kaliszuk sp.j. Staff Partners Pełny etat

    We are seeking a highly skilled Business Administrative Assistant to join our Corporate Services team at Kaliszuk sp.j. Staff Partners in Warsaw, Poland.About the RoleThe successful candidate will be responsible for coordinating daily technical management of our HQ buildings, including inspections, maintenance, and repairs. They will also receive, register,...