Administrative Support Specialist in Logistics Management

5 dni temu


Warszawa, Mazovia, Polska Kaliszuk sp.j. Staff Partners Pełny etat

For a Client of Kaliszuk sp.j. Staff Partners, we are seeking an Administrative Support Specialist in Logistics Management to join their Engineering Sector team in Warsaw.

Job Description

The successful candidate will provide administrative and technical support in general procedures, including document flow and archiving, data entry, and database management. They will also assist in organizing online and physical meetings, drafting minutes, and handling correspondence and agenda management.

Duties and Responsibilities

  1. Provide administrative and technical support in general procedures, including document flow and archiving;
  2. Support the preparation and follow-up of financial commitments and documents;
  3. Assist in the review and preparation of technical documentation attached to claims, invoices, and requests for payments;
  4. Support in the preparation of procurement requests and reimbursement of claims in line with financial rules;
  5. Assist in the preparation of statistical data (tables, graphs, and charts);
  6. Support in drafting reports in various areas related to Frontex activities;
  7. Monitor functional mailboxes and communicate with internal and external parties;
  8. Perform basic administrative tasks such as copying and scanning.

Requirements

  • Education: Completed secondary education relevant to business needs;
  • Work experience: At least 1 year of professional experience in the specific area depending on business needs;
  • Computer skills: Very good skills in main MS Office software (Word, Excel, Outlook);
  • Language skills: Very good command of written and spoken English (at least B2) and knowledge of additional EU language.

Personal Qualities

  • High level of responsibility and ability to work independently;
  • High level of service orientation;
  • Ability to work under pressure and organize work and prioritize accordingly;
  • Ability to communicate efficiently at all levels internally and externally;
  • Strong sense of accuracy and attention to detail;
  • High level of discretion and ability to handle confidential matters;
  • Proven organizational skills;
  • Ability to adapt to dynamic working environment;
  • Ability to learn new skills and software;
  • Ability to work in a team.

We Offer

  • Contract of employment through Employment Agency;
  • Daily remuneration: €70.54 net;
  • Medical care and sport card;
  • Opportunity for development and promotion;
  • Convenient office location - Warsaw city centre;
  • Work with professionals.


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