Administrative Support Specialist for a Growing Coffee Franchise
1 miesiąc temu
Job Title: Personal Assistant / Assistant Office Manager
Location: Warsaw, Poland
Job Type: Full-time office based in Warsaw.
Reports To: CEO / Business Owner
A premium coffee brand is seeking an organized and proactive individual to work closely with the founders as they set up their new office in Warsaw.
Role SummaryThis role involves ensuring the smooth operation of the office, making it an ideal position for recent graduates looking to gain hands-on experience in business administration and HR within a small but fast-growing company.
Key Responsibilities- Business Administration:
- Manage day-to-day office tasks, including filing, scheduling, and coordinating meetings.
- Support document management, including contracts, invoices, and business records.
- Assist with budget tracking, expenses, and reporting.
- Office Setup and Management:
- Oversee the setup of our new Warsaw office, including coordinating with vendors and suppliers.
- Ensure a well-organized and welcoming office environment for both clients and staff.
- HR Support:
- Help establish basic HR processes, such as onboarding and payroll setup.
- Maintain employee records and support the implementation of office policies.
- Personal Assistance to the CEO:
- Provide administrative support to the CEO, managing their calendar, travel arrangements, and correspondence as needed.
- Assist in organizing any client or team events and act as the main point of contact for internal and external communications.
- Translate important documents from Polish to English.
- Bachelor's degree in Business Administration, HR, or a related field (recent graduates are welcome to apply).
- Strong organizational skills with the ability to manage multiple tasks.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office management software.
- Essential - min. C1 in Polish and min. B2 English - a high school diploma or higher or other certification at this language level is needed if either language is not your first language.
- Desirable - knowledge of Ukrainian or Russian.
- A proactive, problem-solving attitude and an eagerness to take on new challenges.
- An opportunity to grow with a dynamic company.
- A flexible work environment with a welcoming and collaborative team.
- Salary 6,500 PLN UoP Gross Monthly, with room for development as the company expands.
- Professional development opportunities, including exposure to various aspects of business management in a small enterprise.
-
Dynamic Sales Leader for Coffee Franchise Expansion
1 tydzień temu
Warszawa, Mazovia, Polska Europe Solutions UK Pełny etatEstablished in Europe, Europe Solutions UK is a leading provider of high-quality coffee vending solutions. With over 15 years of experience, the company specializes in sourcing premium coffee beans and delivering tailored products to meet individual and business demands.Their franchise program offers a comprehensive model for entrepreneurs looking to enter...
-
Franchise Sales Expansion Manager
3 tygodni temu
Warszawa, Mazovia, Polska Europe Solutions UK Pełny etatAt Europe Solutions UK, we are expanding our franchise network in Poland and seeking a skilled Sales Manager to drive the growth of our coffee vending solutions business.About the OpportunityThis is an exceptional chance to join our dynamic team and shape the future of our franchise program. As a Sales Manager, you will be responsible for developing and...
-
Administrative Support Specialist in Warsaw Office
1 tydzień temu
Warszawa, Mazovia, Polska Europe Solutions UK Pełny etatJob OverviewWe are seeking a highly organised and proactive Administrative Support Specialist to join our team in Warsaw. As the first point of contact for our office, you will be instrumental in ensuring seamless day-to-day operations and providing exceptional support to our CEO.About the RoleThis is an exciting opportunity for a recent graduate or someone...
-
Administrative Support Specialist for Human Resources
3 tygodni temu
Warszawa, Mazovia, Polska Kaliszuk sp.j. Staff Partners Pełny etatJob OverviewWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our Human Resources team in Warsaw, Poland.ResponsibilitiesProvide administrative support in selection processes, including verification of eligibility and scheduling of meetings;Support pre-boarding procedures, such as preparation of Document...
-
Warszawa, Mazovia, Polska Kaliszuk sp.j. Staff Partners Pełny etatJob DescriptionWe are seeking an Administrative Support Specialist to join our Human Resources team at Kaliszuk sp.j. Staff Partners. The successful candidate will provide administrative support in HR procedures, analyze data in HR payroll systems, and perform various tasks related to personnel administration.About the RoleThis is a fantastic opportunity for...
-
Warszawa, Mazovia, Polska Kaliszuk sp.j. Staff Partners Pełny etatJob Description:We are seeking a highly skilled Administrative Support Specialist to join our Human Resources and Corporate Services team.Responsibilities:Provide administrative support in general administrative proceduresSupport document flows and archivingDraft notes, letters, reports, and follow-ups on documentsCarry out data entry and support...
-
Warszawa, Mazovia, Polska Kaliszuk sp.j. Staff Partners Pełny etatFor a Client of Kaliszuk sp.j. Staff Partners, we are seeking an Administrative Support Specialist in Logistics Management to join their Engineering Sector team in Warsaw.Job DescriptionThe successful candidate will provide administrative and technical support in general procedures, including document flow and archiving, data entry, and database management....
-
Administrative Support Specialist
4 tygodni temu
Warszawa, Mazovia, Polska Devire Pełny etatExecutive Assistant Role OverviewWe are seeking a highly skilled and organized Administrative Assistant to join our international team at Devire. In this role, you will provide top-notch support to our Managing Directors, ensuring seamless diary and calendar management.
-
Administrative Support Professional
2 tygodni temu
Warszawa, Mazovia, Polska Diebold Nixdorf Pełny etatAs an Administrative Services Coordinator at Diebold Nixdorf, you will play a vital role in maintaining the smooth operation of our reception area and supporting various administrative tasks. This dynamic position requires strong organizational skills, attention to detail, and excellent communication abilities.About the JobThis is a fantastic opportunity to...
-
Warszawa, Mazovia, Polska Kaliszuk sp.j. Staff Partners Pełny etatJob DescriptionWe are seeking a skilled and dedicated Corporate Support Specialist to join our Human Resources team.Key ResponsibilitiesProvide administrative support in general administrative procedures;Support the document flows and archiving;Draft notes, letters, reports, and follow-ups on documents;Enter data and support administration and monitoring of...
-
German Speaking HR Administrative Specialist
5 dni temu
Warszawa, Mazovia, Polska HRK S.A. Pełny etatJob Title:German Speaking HR Administrative SpecialistAbout the Role:We are seeking a highly skilled and experienced German speaking HR Administrative Specialist to join our team at HRK S.A.Job Description:The successful candidate will be responsible for providing administrative support to our HR team, including:Employee Contract Management: Comprehensive...
-
Administrative Support Professional
2 tygodni temu
Warszawa, Mazovia, Polska Kaliszuk sp.j. Staff Partners Pełny etatJob OverviewWe are seeking an experienced Administrative Support Professional to join our team at Kaliszuk sp.j. Staff Partners. This role will provide administrative support to the EIBM Intelligence Division, Analysis Unit, and Regional Analysis Sector.
-
Administrative Coordinator for EU Intelligence Analysis
2 miesięcy temu
Warszawa, Mazovia, Polska Kaliszuk sp.j. Staff Partners Pełny etatAs a key member of our team at Kaliszuk sp.j. Staff Partners, we are seeking an Administrative Assistant in EIBM Intelligence Division / Analysis Unit / Regional Analysis Sector to join our dynamic and collaborative environment.OverviewThe ideal candidate will provide exceptional administrative support in various procedures, document flows, and archiving...
-
Senior Executive Support Specialist
2 tygodni temu
Warszawa, Mazovia, Polska EXANTE Pełny etatAbout the RoleWe are seeking a Senior Executive Support Specialist to support our CEO based in Malta.This is a high-profile role that requires exceptional organizational and communication skills, as well as the ability to maintain confidentiality and handle sensitive information with discretion.The successful candidate will be responsible for managing the...
-
Data Protection Office Administrative Support Specialist
2 tygodni temu
Warszawa, Mazovia, Polska Kaliszuk sp.j. Staff Partners Pełny etatJob DescriptionWe are seeking an experienced and highly skilled Administrative Assistant to join our team in the Data Protection Office. This role will provide administrative support to the office, ensuring efficient and effective day-to-day operations.
-
Administrative Support Professional in Warsaw
2 tygodni temu
Warszawa, Mazovia, Polska Kaliszuk sp.j. Staff Partners Pełny etatJob OverviewWe are seeking an Administrative Support Professional to join our team at Kaliszuk sp.j. Staff Partners in Warsaw. The successful candidate will provide administrative support in general procedures, document flows, and archiving.Job DescriptionThe role involves providing administrative support in various tasks such as data entry, electronic...
-
Project Support Assistant
20 godzin temu
Warszawa, Mazovia, Polska Kaliszuk sp.j. Staff Partners Pełny etatCompany Overview: Kaliszuk sp.j. Staff Partners, a global leader in the transport and logistics industry, seeks a highly skilled Project Support Specialist to join our team.Salary: Estimated monthly salary for this role is between 7,000-10,000 gross per month, commensurate with experience and qualifications.Job Description: As a Project Support Specialist,...
-
Executive Assistant to CEO Warsaw Office
2 tygodni temu
Warszawa, Mazovia, Polska Europe Solutions UK Pełny etatJob Title: Executive Assistant to CEO Warsaw Office">Our company, a premium coffee brand with over 15 years of experience in high-quality espresso and vending solutions, is expanding its franchise network in Poland and seeks an Executive Assistant to the CEO in Warsaw. As we set up our new office, we're looking for a proactive and organised individual to...
-
HR Specialist with Administrative Focus
2 tygodni temu
Warszawa, Mazovia, Polska Grafton Recruitment Sp. z o.o. Pełny etatJob DescriptionWe are seeking an HR Specialist to provide vital support to our client's HR team.Main duties will include:Act as a trusted contact for employees and managers, providing guidance on HR matters.Prepare HR documents (e.g., employment contracts, job changes, certifications).Update and maintain HR systems, databases, and personnel records.Assist...
-
HR Services Team Lead
2 tygodni temu
Warszawa, Mazovia, Polska Sonova Warsaw Service Center Sp. z o.o. Pełny etatJob DescriptionWe are seeking a highly skilled and experienced Senior HR Specialist to lead our HR Services team in delivering exceptional administrative services throughout the employee lifecycle. The successful candidate will ensure efficient HR operations, provide guidance to team members on day-to-day tasks, support transitions and process changes while...