Administrative Support Specialist for a Growing Coffee Franchise

1 miesiąc temu


Warszawa, Mazovia, Polska Europe Solutions UK Pełny etat

Job Title: Personal Assistant / Assistant Office Manager
Location: Warsaw, Poland
Job Type: Full-time office based in Warsaw.
Reports To: CEO / Business Owner

A premium coffee brand is seeking an organized and proactive individual to work closely with the founders as they set up their new office in Warsaw.

Role Summary

This role involves ensuring the smooth operation of the office, making it an ideal position for recent graduates looking to gain hands-on experience in business administration and HR within a small but fast-growing company.

Key Responsibilities
  • Business Administration:
    • Manage day-to-day office tasks, including filing, scheduling, and coordinating meetings.
    • Support document management, including contracts, invoices, and business records.
    • Assist with budget tracking, expenses, and reporting.
  • Office Setup and Management:
    • Oversee the setup of our new Warsaw office, including coordinating with vendors and suppliers.
    • Ensure a well-organized and welcoming office environment for both clients and staff.
  • HR Support:
    • Help establish basic HR processes, such as onboarding and payroll setup.
    • Maintain employee records and support the implementation of office policies.
  • Personal Assistance to the CEO:
    • Provide administrative support to the CEO, managing their calendar, travel arrangements, and correspondence as needed.
    • Assist in organizing any client or team events and act as the main point of contact for internal and external communications.
    • Translate important documents from Polish to English.
Requirements
  • Bachelor's degree in Business Administration, HR, or a related field (recent graduates are welcome to apply).
  • Strong organizational skills with the ability to manage multiple tasks.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office management software.
  • Essential - min. C1 in Polish and min. B2 English - a high school diploma or higher or other certification at this language level is needed if either language is not your first language.
  • Desirable - knowledge of Ukrainian or Russian.
  • A proactive, problem-solving attitude and an eagerness to take on new challenges.
What We Offer
  • An opportunity to grow with a dynamic company.
  • A flexible work environment with a welcoming and collaborative team.
  • Salary 6,500 PLN UoP Gross Monthly, with room for development as the company expands.
  • Professional development opportunities, including exposure to various aspects of business management in a small enterprise.


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