Equipment and Logistics Specialist

1 tydzień temu


Warszawa, Mazovia, Polska Kaliszuk sp.j. Staff Partners Pełny etat
Job Description

We are seeking a highly organized and detail-oriented Equipment and Logistics Specialist to join our team in Warsaw, Poland.

Key Responsibilities:
  • Provide administrative support for equipment and logistics-related tasks;
  • Assist in managing document flows and archiving;
  • Draft notes, letters, reports, and follow-ups on technical documents;
  • Conduct data entry and maintain electronic databases;
  • Organize online and physical meetings, and draft meeting minutes as necessary;
  • Handle correspondence and manage agendas;
  • Support the preparation and follow-up of financial commitments and documents;
  • Prepare procurement requests and reimburse claims according to financial rules;
  • Review and prepare technical documentation for claims, invoices, and payment requests;
  • Collaborate in contract preparation, implementation, and monitoring;
  • Develop statistical data (tables, graphs, and charts) related to Frontex activities;
  • Draft reports on various topics related to Frontex activities;
  • Monitor functional mailboxes and communicate with internal and external parties;
  • Perform basic administrative tasks such as copying and scanning.
Requirements:
  • Secondary education relevant to business needs;
  • At least 1 year of professional experience in the specific area depending on business needs;
  • Excellent skills in MS Office software (Word, Excel, Outlook);
  • Very good command of English (B2 level) and knowledge of additional EU languages.
Personal Skills:
  • High level of responsibility and ability to work independently;
  • High level of service orientation;
  • Ability to work under pressure and prioritize tasks accordingly;
  • Efficient communication at all levels internally and externally;
  • Strong sense of accuracy and attention to detail;
  • Discretion when handling confidential matters;
  • Proven organizational skills;
  • Adaptability to dynamic working environments;
  • Able to learn new skills and software;
  • Teamwork ability.
What We Offer:
  • Employment through our agency;
  • Daily remuneration: €70.54 net;
  • Medical care and sport card;
  • Opportunity for development and promotion;
  • Convenient office location in the centre of Warsaw;
  • Collaboration with professionals.


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