Regional Facilities and Business Travel Manager

3 tygodni temu

Warszawa, Mazovia, Polska TN Poland Pełny etat
Regional Facilities and Business Travel Manager - Eastern Europe

Client: GfK

Location: Warsaw, Poland

Job Category: Other

EU work permit required: Yes

Job Reference: 1a278c76b976

Job Views: 7

Job Description:

DESCRIPTION

YouGov is a growing business with excellent career opportunities in a newly built & developing organization.

The Regional Facilities and Business Travel Manager for Eastern Europe reports to the Head of Procurement and Real Estate and takes overall responsibility for both the Warsaw office as well as offices within the Eastern Europe region whilst remotely managing a small team of local office Coordinators.

Responsibilities:

  1. Engage with regional and local office stakeholders to provide clear understanding of company guidelines and compliance leading to effective planning for real estate and related facilities services;
  2. Manage facilities budget for assigned region, covering capital and operational expenditures;
  3. Promote ESG efforts in partnership with ESG Manager to strengthen YouGov commitment to responsible practices;
  4. Work closely with regional vendors and suppliers to ensure highest quality of services provided such as security, waste management, janitorial services, security systems, pest control, HVAC, fire safety, catering, utilities, etc. with emphasis on cost optimization;
  5. Ensure all necessary regulatory services, permits, and permissions are in place;
  6. Lead office relocations and space optimization projects, promoting agile, vibrant, and collaborative work environment;
  7. Provide support for global and regional projects as needed to address changing business requirements;
  8. Assist in conducting office and home-based workstation assessments under Working Arrangements policy to promote best-in-class ergonomics to mitigate health and safety risks and enhance productivity;
  9. Contribute to implementation and improvement of health and safety framework, managing risk and ensuring policy compliance to maintain safe and healthy work environment;
  10. Collaborate with HR, Finance, and IT teams on initiatives to enhance employee value proposition;
  11. Regularly test Business Continuity Plans and disaster recovery strategies to ensure operational resilience in unforeseen incidents;
  12. Collaborate with Regional Facilities Managers team to develop standardized real estate strategies that align with YouGov vision;
  13. Manage business travel and fleet management, coordinating and managing business travel and assisting with fleet management in Europe;
  14. Support local HR operations/administration;
  15. Provide hands-on support for Warsaw office, overseeing office services, assets, and landlord relationships;
  16. Manage onboarding and offboarding processes for local staff, ensuring seamless transition and positive employee experience;
  17. Actively participate in internal and external meetings as required by business;
  18. Organize and oversee calendar of business and social events to foster sense of community and engagement within office;
  19. Lead facilities teams in assigned region/countries, cultivating culture of high performance;
  20. Conduct comprehensive annual and mid-year performance reviews, aligning individual goals with departmental and company objectives;
  21. Continuously assess team's skills and qualifications, promoting self-driven growth through resources such as LinkedIn Learning, and fostering culture of continuous improvement.

Requirements:

  1. 5+ years of relevant experience in Facilities management within office-based industry;
  2. Proficient in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint);
  3. Excellent written and verbal communication skills;
  4. Fluent English language skills (spoken & written);
  5. Multi-tasking and time-management skills, with ability to prioritize tasks;
  6. Knowledge of facilities standards, policies, metrics, and best practices;
  7. Self-starting skills with strong prioritization skills and consistent attention to detail;
  8. Ability to tackle projects, BAU operations, and ad hoc tasks with organized and thorough approach.

What's in it for me?

The Facilities Team is growing and changing, and there are many opportunities to get involved and work on various projects. We work together, support each other, and thrive as small team which we are now excited to grow. The right fit will be crucial, not only for us but for you too.

Team by name, team by nature We are committed to developing every team member and providing excellent experience for all. Working closely with Facilities team you will have opportunity to learn about anything from office management to managing health and safety.

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