Regional Facilities Manager

4 tygodni temu

Warszawa, Mazovia, Polska Medpace Pełny etat
Job Summary

We are looking for an experienced Regional Facilities Manager to join our Global Facilities Group as we expand the management team. The Regional Facilities Manager will have responsibility for an assigned region of offices as well as countries where we do not currently have physical offices but maintain operations in. This role is responsible for Facilities (Office Services, Administration, Property Management and Office Project Management) functions and line management of Facilities associates in their region.

Responsibilities

Across their assigned region of offices, the Regional Facilities Manager's core responsibilities are outlined below. These are not all-encompassing, but provide an overview of the key responsibilities:

  • Office Services
    • Line management of Facilities associates who support overall office administration, finance and other support services;
    • Vendor sourcing, selection and management for Facilities related vendors;
    • Provides oversight and inspection of overall office conditions and creates action plans for correction/maintenance as necessary;
    • Responsible for management of Health & Safety initiatives, risk assessments, training and compliance;
  • Office Administration
    • Works closely with finance, legal, HR and IT to manage overall office administration of services, vendors and processing tasks;
    • Keeps accurate records and trackers related to office leasing, vendor contracts and capital expenditures;
    • Responsible for reviewing and pre-approving expense reports and vendor invoices to ensure compliance with accounting and invoicing standards. Ensures that expenses approved are within approved budget limits as necessary;
    • Supports Head of Security with local office security controls/projects as necessary (Access Controls, Cameras, Physical Controls);
    • Supports Business Continuity program and incident response in partnership with company leadership;
  • Property Management
    • Manages relationships with landlords, building managers and associated companies to ensure terms of our leases and agreements are upheld and are in compliance;
    • Ensures building management is providing a safe, secure and clean building for our associates and our visitors;
    • Supports Global Head of Facilities with real estate activities such as working with local brokers, identifying property options, collecting and negotiating leasing terms and providing feedback on potential landlord interactions as part of the overall decision making process;
    • Ensures that end of lease activities are planned for and completed to lease expectations (examples: dilapidations, return of space, close out inspections);
  • Office Project Management
    • Works with Global Head of Facilities on office design, layout and scope of work for office construction projects (new offices, remodels, modifications, etc.);
    • Creates and manages Request for Proposals (RFP) process for all vendors related to office projects, works with IT and Global Head of Facilities on scope and services to be included, as well as preparing an overall RFP summary report to facilitate decision making and approvals;
    • Develops project budget for approval, manages tracker of budget to ensure projects are completed both to their approved budget and agreed timeline;
    • Responsible for full project management of office projects, including managing dates and execution of other group's assignments (Examples: IT and Security tasks) and to ensure quality of work meets company standards.
Qualifications
  • Bachelor's degree and 5+ years of experience in facilities management (Manager level or above);
  • Excellent Communication and Presentation skills;
  • Prior experience with Project Management;
  • Experience managing facilities/administrative services staff, including experience managing staff located in other countries;
  • Working knowledge of building mechanical systems such as Heating and Cooling, Plumbing and Electrical systems is preferred.
Why Medpace?

People. Purpose. Passion. Make a Difference Tomorrow. Join Us Today.

The work we've done over the past 30+ years has positively impacted the lives of countless patients and families who face hundreds of diseases across all key therapeutic areas. The work we do today will improve the lives of people living with illness and disease in the future.

Medpace Perks

  • Flexible work environment
  • Competitive compensation and benefits package
  • Competitive PTO packages
  • Structured career paths with opportunities for professional growth
  • Company-sponsored employee appreciation events
  • Employee health and wellness initiatives

Awards

  • Recognized by Forbes as one of America's Most Successful Midsize Companies in 2021, 2022, 2023 and 2024
  • Continually recognized with CRO Leadership Awards from Life Science Leader magazine based on expertise, quality, capabilities, reliability, and compatibility

What to Expect Next

A Medpace team member will review your qualifications and, if interested, you will be contacted with details for next steps.

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