Office Coordinator
1 miesiąc temu
Job Title: Office Coordinator
As the first point of contact for clients, intermediaries, and all visitors contacting the office, you will be a critical ambassador for our brand and values, ensuring the highest levels of professionalism and courtesy to ensure a positive, prestige experience for all external parties.
Responsibilities:
- Managing reception desk
- Coordinating incoming and outgoing mail and packages for employees
- Managing daily office purchases
- Signing contracts for office services and their continuation
- Supervising the team responsible for maintaining order in the office and on the property
- Organising and overseeing repairs and improvements in the office
- Coordinating registration, preparation, and delivery of office documentation to various authorities
- Booking business trips and organizing corporate events in collaboration with the Office Manager and Fun Team
- Managing contracts for additional benefits for employees
- Monitoring the entry and exit system and creating monthly reports
- Supervision of the office entry-exit system
- Managing fire safety procedures
- Co-managing the company car fleet
- Ordering stamps
- Supervising and maintaining cleanliness of the Reception and Office
- Providing daily support to office employees
Requirements:
- Experience in a similar role
- Very good command of English language in speech and writing
- High sensitivity to cleanliness of the surroundings
- Very pleasant and elegant presence
- Excellent work organization and time management skills
- Ability to work in a team and friendly personality
- Ability to make decisions in a dynamic work environment
- Knowledge of MS Office suite
- Negotiation skills and contract signing ability
- Ability to conduct professional email and phone communication
- Driver's license category B
- Short commuting distance from place of residence to the office
What we offer:
- Work from 9am-5pm from Mon-Fri
- Work in an international, ambitious, creative team focused on development
- Possibility to develop language skills through free courses
- Participation in team building events
- Work in comfortable and newly renovated spaces
- Attractive benefits package (including private health system, co-financing for Multisport cards, free language courses)
- Additional benefits in the form of fruit in the office or massage services during work and many more
- Discounts on company products
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