Office Coordinator

1 miesiąc temu


Łódź, Łódź Voivodeship, Polska Beso Lux Sp. z o.o. Pełny etat

Job Title: Office Coordinator

As the first point of contact for clients, intermediaries, and all visitors contacting the office, you will be a critical ambassador for our brand and values, ensuring the highest levels of professionalism and courtesy to ensure a positive, prestige experience for all external parties.

Responsibilities:

  • Managing reception desk
  • Coordinating incoming and outgoing mail and packages for employees
  • Managing daily office purchases
  • Signing contracts for office services and their continuation
  • Supervising the team responsible for maintaining order in the office and on the property
  • Organising and overseeing repairs and improvements in the office
  • Coordinating registration, preparation, and delivery of office documentation to various authorities
  • Booking business trips and organizing corporate events in collaboration with the Office Manager and Fun Team
  • Managing contracts for additional benefits for employees
  • Monitoring the entry and exit system and creating monthly reports
  • Supervision of the office entry-exit system
  • Managing fire safety procedures
  • Co-managing the company car fleet
  • Ordering stamps
  • Supervising and maintaining cleanliness of the Reception and Office
  • Providing daily support to office employees

Requirements:

  • Experience in a similar role
  • Very good command of English language in speech and writing
  • High sensitivity to cleanliness of the surroundings
  • Very pleasant and elegant presence
  • Excellent work organization and time management skills
  • Ability to work in a team and friendly personality
  • Ability to make decisions in a dynamic work environment
  • Knowledge of MS Office suite
  • Negotiation skills and contract signing ability
  • Ability to conduct professional email and phone communication
  • Driver's license category B
  • Short commuting distance from place of residence to the office

What we offer:

  • Work from 9am-5pm from Mon-Fri
  • Work in an international, ambitious, creative team focused on development
  • Possibility to develop language skills through free courses
  • Participation in team building events
  • Work in comfortable and newly renovated spaces
  • Attractive benefits package (including private health system, co-financing for Multisport cards, free language courses)
  • Additional benefits in the form of fruit in the office or massage services during work and many more
  • Discounts on company products

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