Business Operations Coordinator Specialist

3 dni temu

Warszawa, Mazovia, Polska Grifols Pełny etat

Unlock a world of opportunities at Grifols, a global healthcare leader since 1909. We strive to improve the health and well-being of millions worldwide by developing innovative medicines, solutions, and services in over 110 countries.

We believe that diversity enhances our business, teams, and culture. Our commitment to equal employment opportunities fosters an inclusive environment where everyone can thrive.

The role of Business Operations Coordinator Specialist is critical to our success. Your responsibilities will be multifaceted:

  • You will prepare and submit offers, adhering to guidelines and ensuring timely completion.
  • You will assist with ongoing matters related to tenders, including preparing applications, sending information about tender openings, and maintaining accurate records.
  • You will complete all necessary tender documentation and upload it to Salesforce.
  • You will maintain a centralized folder for each client, containing all relevant documents, including tender offers, contracts, installation protocols, and lists.
  • You will review and update formal tender documentation, including KRS and ZUS records, ensuring they remain up-to-date and compliant.
  • You will coordinate with the finance department regarding deposits, bank guarantees, insurance, and monitoring these aspects.
  • You will support the preparation and verification of supporting documentation, focusing on expiry dates and compliance with new regulations.
  • You will monitor newsletters and announcements for upcoming tenders, staying informed and proactive.
  • You will collaborate with the administration department in the purchasing process, prioritizing deadlines and providing support as needed.
  • You will oversee contracts, signatures, and archiving, ensuring seamless processes.
  • You will provide assistance with ongoing matters and ensure effective communication across departments.

To excel in this role, you will need:

  • A minimum Bachelor's degree, preferably in law or a related field (administration, finance).
  • Fluency in English and Polish, with strong communication skills.
  • General knowledge and experience in tender processes.
  • 1-2 years of work experience in a similar position, with a proven track record of managing workload and meeting deadlines.
  • The ability to plan, organize, and manage your workload efficiently, ensuring timely contribution to the company's reporting process.
  • An eye for detail and exceptional record-keeping skills.
  • A professional approach, accountability for results achieved, and a strong business acumen.
  • Familiarity with operating in multicultural contexts and multi-divisional environments.
  • Results-oriented, entrepreneurial, and self-motivated, with excellent communication and presentation skills.
  • Tenacious, tough-minded, and able to influence and demonstrate strong team working abilities and commitment.
  • Proficiency in MS Office, including Excel, Access, Word, and Outlook.

We offer a competitive salary: approximately $60,000 per year, depending on location and experience.

This is a fantastic opportunity for someone with the right skills and passion to join Grifols and grow professionally. If you're interested in this challenging and rewarding career, we encourage you to apply.

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