Administrative Operations Coordinator

1 miesiąc temu

Warszawa, Mazovia, Polska Huuuge Games Pełny etat

We're looking for a highly organized and detail-oriented individual to join our team as an Administrative Operations Coordinator at Huuuge Games.

Job Description

This is a unique opportunity to be responsible for maintaining an efficient, smooth-running office environment while supporting the company's growth and success.

  • Maintain the day-to-day office operations, ensuring optimal running of the office, including administrative support and organization.
  • Serve as the face of the office, greeting visitors and handling front desk responsibilities.
  • Plan and ensure the office is stocked with necessary supplies, from coffee and groceries to office materials.
  • Coordinate daily brunch, company events, parties, trainings, and other activities.
  • Be present in the office daily to assist colleagues and provide support.
  • Handle incoming and outgoing correspondence, including emails, letters, and packages.
  • Manage local and international vendors, monitoring orders, receiving supplies, and reconciling expenses using Jira.
  • Participate in the onboarding process for new employees.
  • Process and reconcile monthly expenses.
  • Organize business travels and account for business expenses.
  • Tackle ad-hoc projects as needed.
  • Promote company culture through organizing and supporting events.
Requirements

To succeed in this role, you'll need:

  • Previous experience as an Office Manager/Coordinator or similar administrative position (min. 2 years).
  • Independence and ability to take responsibility for the smooth operation of the office.
  • Effective communication skills (Polish and English proficiency).
  • A patient, friendly, open-minded attitude, with a can-do approach.
  • High level of organization, attention to detail, resourcefulness, and service orientation.
  • An understanding of how to prioritize workload and manage multiple projects with varying deadlines.
  • A high level of engagement and strong sense of responsibility for completing assigned tasks.
  • Ability to work with Excel sheets.
  • Basic knowledge of procurement processes.
What We Offer

As an Administrative Operations Coordinator, you'll enjoy:

  • Competitive salary ($60,000 - $80,000 per year) and performance-based bonuses.
  • Opportunities for professional development and career advancement within a collaborative and innovative work environment.
  • A focus on work-life balance and flexible working arrangements.

We're passionate about creating the best experience for our coworkers, and we're looking for someone who shares that passion. This role does not involve managing a team but rather being responsible for maintaining a well-organized, efficient, and smooth-running office.

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