Administrative Coordinator for Corporate Services
4 tygodni temu
We are seeking a skilled Administrative Assistant in Human Resources and Corporate Services Division to join our team. In this role, you will provide administrative support to the HR and Corporate Services teams, ensuring the smooth operation of our facilities.
Duties and Responsibilities
- Coordinate tasks and activities related to daily technical management of HQ buildings, including inspections, maintenance, and repair
- Receive, register, handle, and/or monitor facility management-related incidents and service requests
- Maintain buildings occupation and seating plans
- Support and/or coordinate internal relocations
- Prepare instructions for users to obtain facility services or support with facility incidents
- Support receiving deliveries, confirming counts, coordinating internal logistics, and storage
- Support the coordination and monitoring of projects and contracts, performing various contract management tasks
- Assist with the preparation of procurement requests, technical specifications, and other procurement-related documentation
- Collect and analyze data, preparing tables, graphs, or other data reports
- Draft notes, letters, reports, and follow-up
- Assist with the preparation of and follow-up on financial documents
- Organize and assist during meetings, drafting minutes where necessary
- Assist with daily correspondence
- Keep documents and administrative files up-to-date and in good order
Requirements
- At least a secondary education attested by a diploma
- At least one year of experience in facility management, office coordination/management, or customer service in an international institution/company/environment
- Good knowledge of English (at least B2), both oral and written
- Good computer skills and knowledge of MS Office, advanced MS Outlook, and MS Excel user would be an asset
- Good analytical skills
Personal Skills
- High level of responsibility and ability to work independently
- High level of service orientation
- Ability to work under pressure and experience in organizing work and prioritizing accordingly
- Ability to communicate efficiently at all levels internally and externally and in an appropriate manner
- Strong sense of accuracy and attention to detail
- High level of discretion and ability to handle confidential matters
- Proven organizational skills
- Ability to adapt to a dynamic working environment
- Ability to learn new skills and software
- Ability to work in a team
What We Offer
- Contract of employment through the Employment Agency
- Daily remuneration: 70.54€ net
- Medical care, sport card
- Opportunity for development and promotion
- Convenient location of the office - the centre of Warsaw
- Work with professionals
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