Administrative Assistant in Human Resources and Corporate Services Division

3 tygodni temu

Warszawa, Mazovia, Polska Kaliszuk sp.j. Staff Partners Pełny etat
Job Summary: We are seeking an experienced Administrative Assistant to join our Human Resources and Corporate Services Division. The successful candidate will provide administrative support in general administrative procedures, document flows, and archiving. They will also assist in drafting notes, letters, reports, and follow-ups on documents. Additionally, they will carry out data entry, support the administration and monitoring of electronic databases, and assist in the preparation and evaluation of internal trainings. The ideal candidate will have a high level of responsibility, ability to work independently, and strong organizational skills.

Key Responsibilities:

* Provide administrative support in general administrative procedures
* Support document flows and archiving
* Assist in drafting notes, letters, reports, and follow-ups on documents
* Carry out data entry and support administration and monitoring of electronic databases
* Assist in preparation and evaluation of internal trainings
* Assist in organizing online and physical meetings and drafting minutes as necessary
* Assist in handling correspondence, arranging missions, flights' bookings, and agenda management
* Support preparation and follow-up of financial commitments and documents
* Archive invoices, payment records, and bank statements
* Support preparation of procurement requests and reimbursement of claims in line with financial rules
* Support review and preparation of documentation attached to claims, invoices, and requests for payments
* Provide assistance in preparation, implementation, and monitoring of contracts
* Assist in preparation of statistical data (tables, graphs, and charts)
* Support drafting reports in various areas related to Frontex activities
* Track and report on team hours and file expense reports
* Monitor functional mailboxes and communicate with internal and external parties
* Perform basic administrative tasks such as copying, scanning, etc.

Requirements:

* Education: Successfully completed secondary education related to business needs
* Work experience: At least 1 year of professional experience in specific area depending on business needs
* Computer skills: Very good skills in main MS Office software (Word, Excel, Outlook)
* Language skills: Very good command of both written and spoken English (at least B2) / knowledge of additional EU language

Personal Skills:

* High level of responsibility and ability to work independently
* High level of service orientation
* Ability to work under pressure and experience in organizing work and prioritizing accordingly
* Ability to communicate efficiently at all levels internally and externally and in appropriate manner
* Strong sense of accuracy and attention to detail
* High level of discretion and ability to handle confidential matters
* Proven organizational skills
* Ability to adapt to dynamic working environment
* Ability to learn new skills and software
* Ability to work in a team

What We Offer:

* Contract of employment through Employment Agency
* Daily remuneration: 70.54€ net
* Medical care, sport card
* Opportunity for development and promotion
* Convenient location of the office - centre of Warsaw
* Work with professionals

How to Apply:

If you are interested, please send your application using the application button

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