International Tender Operations Coordinator

8 godzin temu

Warszawa, Mazovia, Polska Grifols Pełny etat
Job Description

We are seeking a highly organized and detail-oriented International Tender Operations Coordinator to join our team at Grifols. As a key member of our commercial operations department, you will play a crucial role in supporting the development and execution of tender strategies that drive business growth.

Responsibilities
  • Prepare and submit high-quality tender offers, ensuring all documentation is completed accurately and on time;
  • Assist with current matters related to tenders, including preparing applications and sending information about tender openings;
  • Complete all tendering documentation and ensure timely placement in salesforce;
  • Maintain detailed records for each client, including tender offers, contracts, installation protocols, and lists;
  • Monitor and manage formal tender documentation, including KRS, ZUS, and other relevant documents;
  • Send requests to the finance department regarding deposits, bank guarantees, and insurance, and monitor their status;
  • Support the preparation and checking of subject evidence, ensuring timely monitoring of expiry dates;
  • Stay up-to-date with newsletters and research announcements of upcoming tenders;
  • Collaborate with the administration department in purchasing processes, ensuring deadlines are met and support is provided;
  • Monitor contracts, signatures, and archiving; and assist with current matters.
Requirements
  • A minimum Bachelor's Degree, preferably in law or a related field (e.g., administration, finance);
  • Fluency in English and Polish;
  • General knowledge and experience in the tender process;
  • 1-2 years of work experience in a similar position;
  • The ability to plan, organize, and manage own workload to meet company deadlines;
  • Excellent attention to detail and record-keeping skills;
  • A mature professional approach to the role;
  • Accountability for results achieved;
  • Strong business acumen;
  • Experience working in a multicultural context and multi-divisional environment;
  • Results-oriented, entrepreneurial, and self-motivated individual;
  • Ability to communicate and present at all levels;
  • Tenacious, tough-minded, and able to influence and demonstrate strong team working abilities and commitment;
  • IT literacy, including MS Office: Excel, Access, Word, and Outlook.
What We Offer

As an International Tender Operations Coordinator at Grifols, you can expect a challenging and rewarding career in a critical function. You will have the opportunity to grow professionally and make a meaningful contribution to our global healthcare organization.

Grifols understands that talented individuals want a career that aligns with their values and goals. If you are a motivated and organized individual with a passion for tender operations, we encourage you to apply for this exciting opportunity.

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