Administrative Support Specialist

1 tydzień temu

Łódź, Łódź Voivodeship, Polska Antal Sp. z o.o. Pełny etat

Antal Sp. z o.o. is seeking an experienced Executive Assistant to support the local SSC Director at our client, an international manufacturing company with the SSC in Lodz.

Key Responsibilities:

Calendar Management:

  • Schedule and coordinate meetings, appointments, and travel arrangements for the executive.
  • Maintain and update the executive's calendar, ensuring all commitments are met.

Travel Coordination:

  • Arrange travel itineraries, accommodations, and transportation for the executive.
  • Prepare and manage travel expense reports.

Meeting Preparation:

  • Prepare agendas, documents, and presentations for meetings.
  • Take detailed meeting minutes and follow up on action items.

Communication Handling:

  • Screen and direct phone calls and emails to the appropriate parties.
  • Draft, review, and send out communications on behalf of the executive.

Document Management:

  • Organize and maintain files, documents, and records, both physical and digital.
  • Prepare and edit reports, presentations, and correspondence.

Project Assistance:

  • Assist with the planning and execution of special projects and events.
  • Monitor project timelines and deliverables, ensuring deadlines are met.

Event Planning:

  • Plan and organize executive events, meetings, and conferences.
  • Handle logistics, catering, and guest lists for events.

Relationship Management:

  • Build and maintain positive relationships with clients, partners, and staff.
  • Facilitate effective communication between the executive and other stakeholders.

Expense Management:

  • Track and reconcile the executive's expenses.
  • Prepare and submit expense reports for reimbursement.

Problem Solving:

  • Identify and resolve administrative issues and challenges.
  • Provide solutions and recommendations to improve efficiency.

Confidentiality and Discretion:

  • Handle sensitive information with the highest level of confidentiality.
  • Ensure compliance with company policies regarding privacy and data security.

Requirements:

  • Proven experience as an executive assistant or in a similar support role.
  • Excellent time management and organizational skills.
  • Strong written and verbal communication skills in English language.
  • Ability to work in a dynamic environment requiring flexibility, working non-standard hours, and high stress resistance.
  • Proficient in Microsoft Office Suite and other relevant software applications.
  • Exceptional attention to detail and accuracy.

We offer:

  • Competitive salary compensation.
  • Private medical care, including dental care.
  • Life insurance.
  • Annual bonus.
  • Great system of bonuses, including MyBenefit Platform, MultiSport Card, Holiday subsidy.
  • Additional days off.
  • Career development opportunities.

Check out other interesting jobs on: https://en.antal.pl/candidates

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