Highly Skilled Administrative Assistant

6 dni temu

Łódź, Łódź Voivodeship, Polska Antal Sp. z o.o. Pełny etat

Antal Sp. z o.o. is seeking a highly skilled Administrative Professional to provide exceptional support to the local SSC Director at an international manufacturing company in Lodz. This role offers a unique opportunity to work in a dynamic environment and develop a career in administrative leadership.


Key Responsibilities:

• Schedule and coordinate meetings, appointments, and travel arrangements for the executive.

• Maintain and update the executive's calendar, ensuring all commitments are met.

• Arrange travel itineraries, accommodations, and transportation for the executive.

• Prepare and manage travel expense reports.

• Prepare agendas, documents, and presentations for meetings.

• Take detailed meeting minutes and follow up on action items.

• Screen and direct phone calls and emails to the appropriate parties.

• Draft, review, and send out communications on behalf of the executive.

• Organize and maintain files, documents, and records, both physical and digital.

• Prepare and edit reports, presentations, and correspondence.

• Assist with the planning and execution of special projects and events.

• Monitor project timelines and deliverables, ensuring deadlines are met.

• Plan and organize executive events, meetings, and conferences.

• Handle logistics, catering, and guest lists for events.

• Build and maintain positive relationships with clients, partners, and staff.

• Facilitate effective communication between the executive and other stakeholders.

• Track and reconcile the executive's expenses.

• Prepare and submit expense reports for reimbursement.

• Identify and resolve administrative issues and challenges.

• Provide solutions and recommendations to improve efficiency.

• Handle sensitive information with the highest level of confidentiality.

• Ensure compliance with company policies regarding privacy and data security.


Requirements:

• Proven experience as an executive assistant or in a similar support role.

• Excellent time management and organizational skills.

• Strong written and verbal communication skills in English.

• Ability to work in a dynamic environment requiring flexibility, working non-standard hours, and a high level of stress resistance.

• Proficient in Microsoft Office Suite and other relevant software applications.

• Exceptional attention to detail and accuracy.


We offer:

• Competitive salary compensation.

• Private medical care, including dental care.

• Life insurance.

• Annual bonus.

• Great system of bonuses, including MyBenefit Platform, MultiSport Card, Holiday subsidy.

• Additional days off.

• Career development opportunities.


For more information and other job opportunities, please visit: https://en.antal.pl/candidates

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