Executive Assistant

4 tygodni temu


Warszawa, Mazovia, Polska Heidrick & Struggles Pełny etat

Job Summary

We are seeking an experienced Executive Assistant to provide administrative support to our Industrial Search team. The successful candidate will be responsible for coordinating search processes, managing documents, and maintaining client relationships.

Key Responsibilities

  • Coordinate search processes for Industrial Search team assignments
  • Prepare and transmit client deliverables, including formatting and editing
  • Maintain consultant calendars and prepare travel itineraries
  • Support search team with account management and client relationships
  • Manage client and candidate communications, including scheduling and prioritizing telephone and email communication
  • Verify candidate degrees and maintain accurate search information in the Heidrick & Struggles database
  • Build strong relationships with clients and candidates, maintaining confidentiality and discretion
  • Contribute to team and office operations, providing reception relief and back-up assistance to other EAs

Requirements

  • High school education required; college degree desired
  • At least five years of administrative experience in roles requiring strong project coordination
  • Business acumen and financial awareness
  • Proficient knowledge of Microsoft Office products and minimum keyboarding skills of 60wpm
  • Excellent communication skills, verbal, written, and listening
  • Experience dealing with people at all levels of an organization, getting and giving complex and sensitive information

Competencies

  • External and internal awareness: maintains personal contacts across the organization and shares information appropriately
  • Analytical thinking: develops frameworks to evaluate pros and cons, identifies key issues, and synthesizes detailed analysis
  • Creative thinking: sets a personal example of seeking new and better ways of doing things, stays open to new ideas, and generates new ideas
  • Client orientation: constantly hones understanding and responsiveness to client requirements, goals, and issues
  • Relationship building: takes time to maintain relationships and create new ones
  • Driving results: manages projects, activities, and resources according to search and team strategy, sets priorities, and reviews progress against goals
  • Best practice perspective: seeks to adopt best practices to increase effectiveness and organization competitiveness

Personal Characteristics

  • Available to work Monday through Friday during normal office hours
  • Demonstrates strong business ethics, honesty, integrity, confidentiality, discretion, and a strong sense of humor
  • Strong team player, maintains composure in fast-paced environments, and is flexible to work overtime when needed

Equal Opportunity Employer

Heidrick & Struggles is an equal opportunity employer committed to hiring qualified protected veterans and individuals with disabilities. All qualified applicants will be considered for employment without regard to race, color, religion, creed, age, sex, national origin, gender identity or expression, sexual orientation, disability, marital status, veteran or military status, or citizenship status.


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