Administrative Assistant
4 tygodni temu
Job Opportunity:
We are seeking an Administrative Assistant to provide remote executive support from our Warsaw Office. As a key member of our team, you will be responsible for maintaining diaries, scheduling meetings, and coordinating travel arrangements.
Key Responsibilities:
- Maintain diaries for 5/6 Principals, scheduling internal and external meetings, communicating with clients and infrastructure staff as appropriate
- Proactively spot opportunities to add marginal internal meetings; interviews, staff meetings, etc.
- Coordinate travel and accommodation, book cars, rail tickets, etc.
- Prepare monthly timesheets for each assigned Principal
- Prepare all expense reports
- Maintain/update client contact database to ensure accuracy of information for firm use
- Assist the Marketing Department with the coordination of customized mailings
- Prepare letters, proposals, and other documents using Oliver Wyman formatting styles
- Provide coverage for Administrative Assistants when out of the office to ensure seamless support to Principals
- Provide short-term coverage for Partners or Principals who may be in the midst of an Executive Assistant assignment transition or who are new to the Firm
- Provide training and support to new Administrative Assistants
- Participate in team meetings and projects with an eye to improving processes and the overall performance of the Executive Assistant team
Requirements:
- Fluent English (C1/C2 level)
- Strong client service attitude
- Excellent interpersonal and communication skills
- Good team player
- Can-do attitude
- High level of attention to detail and accuracy
- Knowledge of MS Outlook / Word / Excel and CRM as a plus
What We Offer:
- Full-time job contract with an attractive compensation package (including year-end financial bonus)
- Selection of benefits (e.g. private health care, insurance, sport card, lunch card, gift card, saving plan, pension plan)
- Opportunity for professional growth in a stable, global company
- Access to mentoring and training programs
- Inclusive culture with Employee Resources Groups and CSR activities
- Working in diverse and dynamic teams, friendly and flexible workplace that promotes work-life balance
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