Administrative Assistant

4 tygodni temu


Warszawa, Mazovia, Polska Marsh McLennan Companies Pełny etat

Job Opportunity:

We are seeking an Administrative Assistant to provide remote executive support from our Warsaw Office. As a key member of our team, you will be responsible for maintaining diaries, scheduling meetings, and coordinating travel arrangements.

Key Responsibilities:

  • Maintain diaries for 5/6 Principals, scheduling internal and external meetings, communicating with clients and infrastructure staff as appropriate
  • Proactively spot opportunities to add marginal internal meetings; interviews, staff meetings, etc.
  • Coordinate travel and accommodation, book cars, rail tickets, etc.
  • Prepare monthly timesheets for each assigned Principal
  • Prepare all expense reports
  • Maintain/update client contact database to ensure accuracy of information for firm use
  • Assist the Marketing Department with the coordination of customized mailings
  • Prepare letters, proposals, and other documents using Oliver Wyman formatting styles
  • Provide coverage for Administrative Assistants when out of the office to ensure seamless support to Principals
  • Provide short-term coverage for Partners or Principals who may be in the midst of an Executive Assistant assignment transition or who are new to the Firm
  • Provide training and support to new Administrative Assistants
  • Participate in team meetings and projects with an eye to improving processes and the overall performance of the Executive Assistant team

Requirements:

  • Fluent English (C1/C2 level)
  • Strong client service attitude
  • Excellent interpersonal and communication skills
  • Good team player
  • Can-do attitude
  • High level of attention to detail and accuracy
  • Knowledge of MS Outlook / Word / Excel and CRM as a plus

What We Offer:

  • Full-time job contract with an attractive compensation package (including year-end financial bonus)
  • Selection of benefits (e.g. private health care, insurance, sport card, lunch card, gift card, saving plan, pension plan)
  • Opportunity for professional growth in a stable, global company
  • Access to mentoring and training programs
  • Inclusive culture with Employee Resources Groups and CSR activities
  • Working in diverse and dynamic teams, friendly and flexible workplace that promotes work-life balance

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