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Executive Assistant with English

1 miesiąc temu

Łódź, Łódź Voivodeship, Polska Antal Sp. z o.o. Pełny etat

As an Executive Assistant with Antal Sp. z o.o., you will provide high-level administrative support to the SSC Director, ensuring seamless execution of daily tasks and projects.

Key responsibilities include:

Calendar Management:

  • Schedule and coordinate meetings, appointments, and travel arrangements for the executive.
  • Maintain and update the executive's calendar, ensuring all commitments are met.

Travel Coordination:

  • Arrange travel itineraries, accommodations, and transportation for the executive.
  • Prepare and manage travel expense reports.

Meeting Preparation:

  • Prepare agendas, documents, and presentations for meetings.
  • Take detailed meeting minutes and follow up on action items.

Communication Handling:

  • Screen and direct phone calls and emails to the appropriate parties.
  • Draft, review, and send out communications on behalf of the executive.

Document Management:

  • Organize and maintain files, documents, and records, both physical and digital.
  • Prepare and edit reports, presentations, and correspondence.

Project Assistance:

  • Assist with the planning and execution of special projects and events.
  • Monitor project timelines and deliverables, ensuring deadlines are met.

Event Planning:

  • Plan and organize executive events, meetings, and conferences.
  • Handle logistics, catering, and guest lists for events.

Relationship Management:

  • Build and maintain positive relationships with clients, partners, and staff.
  • Facilitate effective communication between the executive and other stakeholders.

Expense Management:

  • Track and reconcile the executive's expenses.
  • Prepare and submit expense reports for reimbursement.

Problem Solving:

  • Identify and resolve administrative issues and challenges.
  • Provide solutions and recommendations to improve efficiency.

Confidentiality and Discretion:

  • Handle sensitive information with the highest level of confidentiality.
  • Ensure compliance with company policies regarding privacy and data security.

We offer a competitive salary, private medical care, life insurance, annual bonus, and career development opportunities.