Administrative Support Specialist

4 dni temu


Szczecin, West Pomerania, Polska Huuuge Games Pełny etat

Job Description:

We are seeking a highly skilled and organized Administrative Support Specialist to join our Huuuge Games team in Szczecin. As an essential member of our office, you will be responsible for ensuring the smooth operation of our daily activities.

Your Responsibilities:

  • Welcome visitors and provide everyday assistance to your colleagues, fostering a positive and productive atmosphere in our office.
  • Participate in the onboarding of new teammates, helping them settle in and feel at home.
  • Work closely with HR, IT, and other teams to ensure a supportive and effective work environment.
  • Manage incoming and outgoing correspondence, including emails, letters, and packages.
  • Handle day-to-day office operations and provide administrative support, making sure the office is organized and running smoothly.
  • Ensure the office is always stocked with necessities like coffee, snacks, and supplies to keep everyone fueled and equipped.
  • Maintain excellent relationships with local and international vendors, keeping an eye on orders and deliveries.
  • Process and reconcile monthly expenses through Jira to keep everything in financial harmony.
  • Plan and organize company events, team parties, celebrations to enhance company culture.
  • Organize both local and international business trips for our team, handling travel logistics and necessary arrangements.
  • Tackle various ad-hoc projects with a can-do attitude and adapt to the dynamic needs of our company.

Our Requirements:

  • Proven experience in an office management or administrative role, preferably in a fast-paced environment.
  • Familiarity with MS Excel and ability to learn new tech tools (Google Suite, Jira, graphic design tools).
  • Fluent in English.
  • Excellent communication and interpersonal skills with the ability to build relationships across departments and work collaboratively.
  • Strong organizational skills with the ability to prioritize tasks effectively.
  • Flexibility and agility to adapt to demands and meet deadlines.
  • A passion for managing positive employee experience through ongoing operational support and new initiatives.
  • A self-starter, with strong ownership and forward-thinking approach.
  • Previous experience in event organization.
  • Experience in working with Jira and Google Suite.
  • Experience in research, manage, and negotiate deals with external vendors to keep our office sparkling.

About the Role:

This is a fantastic opportunity to join a dynamic team and contribute to the success of Huuuge Games. We offer a competitive salary of approximately €35,000 per year, depending on your level of experience.

What We Offer:

  • A challenging and rewarding work environment.
  • The opportunity to work with a talented and dedicated team.
  • A competitive salary and benefits package.
  • Ongoing training and development opportunities.


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