Personal Assistant

2 tygodni temu

Kraków, Lesser Poland Universal-Investment Pełny etat

Grow with us Universal Investment is on its way to becoming Europe's leading fund services platform and Super ManCo. We have provided innovative fund solutions for asset managers and institutional investors since 1968. We operate in fund launch locations across Germany, Luxembourg and Ireland. From our offices in Frankfurt, Krakow, Luxembourg, Dublin, Paris and Stockholm, we continue to expand internationally. We are currently looking for entrepreneurial people who want to grow and share in the profits of our success.

We are looking for a highly organized and proactive Personal Assistant / Project Manager who will support our Country Head and collaborate closely with leaders across multiple departments. This role combines elements of Personal Assistance Business Management, and cross-functional collaboration.

If you enjoy dynamic environments, managing multiple priorities, and working closely with top management — this position is for you.

Your tasks and responsibilities:

Coordination of UI Poland Office activities

  • Vendors, contract relationship
  • Internal all employee activities (supporting induction, onboarding, all hands meetings, visits)
  • Support in internal communication and branding activities
  • Handle all visitor activities in UI's office or external meetings

Business Management

  • Coordination of internal documentation (presentation, meeting preparations)
  • Collation of presentations, ensuring format adjustment with UI's guidelines
  • Preparation of board meetings/minuting
  • Handling of formal communication / letters
  • Driving in local projects like events, CSR

Assistant

  • Travel assistance to Poland Management Team
  • Meeting scheduling / calendar management
  • Meeting minutes/notes
  • Other activities as required to support smooth running of Poland site

Required skills:

  • Several years' professional experience on similar position
  • Very good in MS Office
  • Detail oriented
  • Very good interpersonal, communication and time management skills
  • Fluent English
  • Good knowledge of German would be an asset

What we offer:

  • Private health care and travel insurance
  • Life insurance
  • Cafeteria Platform and sports package
  • Company Pension Benefits – Employee Savings Plan
  • Attractive Employee Referral Bonus Program
  • Additional day off for charity
  • Holiday subsidy ("wczasy pod gruszą")
  • Internal German language lessons
  • Possibility of working from home

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