Administrative Support Specialist, Corporate Secretarial, Senior Associate

2 tygodni temu

Krakow, Polska State Street Pełny etat

Who we are looking for

  • An Administrative Support Specialist, Corporate Secretarial to provide a full range of corporate secretarial services as part of the Corporate Secretary Office Team (âCosecâ) that provide corporate secretarial services to legal entities within the State Street Group.

  • The role is an Individual contributor without line management responsibilities.  The role will suit a person who can work autonomously.

 

Why this role is important to us

The team you will be joining plays an important role in the overall success of the organization. Across the globe, institutional investors rely on us to help them manage risk, respond to challenges, and drive performance and profitability. To make that happen we need teams like yours to help navigate employees and the organization as a whole. In your role you will strive for cutting-edge solutions, that are straightforward and scalable. You will help us build resilience and execute day to day deliverables at our best. 

Join us if making your mark in the financial services industry from day one is a challenge you are up for.

 

What you will be responsible for:

  • Delivery of a large portfolio of Cosec office projects and processes required to provide Board Support, Non-Board Support and Policy Administration pillars of the Cosec Team:

  • Board Support â The full range of Corporate Secretarial work associated with Board Support, including but not limited to: Meeting scheduling, preparation and Board pack creation, in-meeting support and minute taking, and subsequent action tracking.

  •  Non-Board Support â Corporate Secretarial work not directly associated with Board Support, including but not limited to:  Authorized Signatory and Delegation schedules, KYC and Audit (internal & external) queries, Cosec email inboxes and Collaborate site management, maintaining legal entity and committee structure charts, database management including Blueprint entries, and other ad-hoc/annual cosec processes and projects. 

  • Policy and procedure Administration - Assisting in the administration of the Policies and Procedures Administration and Document Repository.

 

What we value

These skills will help you succeed in this role

Core Business Requirements:

  • Proficiency in English is a must (proficiency in German would be an asset but itâs not essential)

  • High level proficiency in Microsoft Office Suite (Outlook, Word, Excel, SharePoint, PowerPoint)

  • Understanding of Lean or other process improvement concepts

  • Managing databases, and providing data analysis

  • Have effective communication skills

  • Have excellent organizational skills and attention to detail

  • Experience in change management

  • Be able to proactively prioritize workload and manage own time effectively

  • Be able to work flexibly to facilitate the needs of the team

  • Be proactive and demonstrate initiative

  • Be a self-motivated and goal-oriented individual

  • Be able to work under pressure to tight timelines

 

Education & Preferred Qualifications

  • Masterâs Degree in Business, Accounting, Finance, Technology or equivalent.

About State Street

What we do. State Street is one of the largest custodian banks, asset managers and asset intelligence companies in the world. From technology to product innovation, weâre making our mark on the financial services industry. For more than two centuries, weâve been helping our clients safeguard and steward the investments of millions of people. We provide investment servicing, data & analytics, investment research & trading and investment management to institutional clients.

Work, Live and Grow. We make all efforts to create a great work environment. Our benefits packages are competitive and comprehensive. Details vary by location, but you may expect generous medical care, insurance and savings plans, among other perks. Youâll have access to flexible Work Programs to help you match your needs. And our wealth of development programs and educational support will help you reach your full potential.

Inclusion, Diversity and Social Responsibility. We truly believe our employeesâ diverse backgrounds, experiences and perspectives are a powerful contributor to creating an inclusive environment where everyone can thrive and reach their maximum potential while adding value to both our organization and our clients. We warmly welcome candidates of diverse origin, background, ability, age, sexual orientation, gender identity and personality. Another fundamental value at State Street is active engagement with our communities around the world, both as a partner and a leader. You will have tools to help balance your professional and personal life, paid volunteer days, matching gift programs and access to employee networks that help you stay connected to what matters to you.

State Street is an equal opportunity and affirmative action employer.

Discover more at StateStreet.com/careers

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