Senior Administrative Assistant, Asset Management, Poland

4 tygodni temu


Warsaw, Polska Mapletree Pełny etat

This position will provide administrative support to the Asset Management Team and will be combined with the receptionist role.

Job Responsibilities  

Supporting managers and colleagues from asset management department in daily course of business Providing administrative support to project teams, which may include research and data gathering Scheduling appointments, meetings, and conference calls, taking into account different time zones if necessary Coordinating the logistics for business meetings, including booking rooms, arranging necessary equipment, and preparing meeting materials Taking minutes during meetings and distributing them afterwards to ensure all attendees have the necessary information for follow-up actions Facilitate communication and coordination between various departments to improve workflow and ensure effective implementation of interdepartmental projects and initiatives Act as a liaison to pass information, requests and updates to and from the department, fostering a collaborative environment and helping to maintain a cohesive organizational culture Organizing travel itineraries, including flights, accommodations, and ground transportation for department staff when required Drafting, formatting, and editing documents such as reports, presentations Preparing expense reports and handling invoicing and billing processes for the department Coordinating the lease documents signature process Active role in document archiving process Managing conference rooms and reception desk as well as supporting teams during their events Monitor visitor access and maintain situational awareness to promote onsite security and safety Handling incoming and outgoing mail

Job Requirements

Diploma in Business Administration or related course of studies Min. 1.5 - 3 years of relevant experience, experience in a real estate sector would be an advantage Proficient in MS Word, PowerPoint and Excel.  SAP, Concur would be an advantage Very good team player that is able to perform well under pressure in a fast-paced environment Analytical skills are preferred

Strong problem-solving ability, including metrics-driven thinking



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