PL - Office Manager

1 miesiąc temu

Warsaw, Polska BYD Europe Pełny etat

As the first overseas subsidiary of BYD group, our main focus is to provide European customers with new energy vehicles, rechargeable batteries, solar panels, energy storage systems and other new energy products, as well as related after-sales services.

About the role:

The Office Manager is the main interface for external as well as internal stakeholders to ensure the reliable office environment. Office Manager is also responsible for developing intra-office communication protocols and streamlining administrative procedures in order to ensure organizational effectiveness, efficiency and safety.

Key responsibilities:

  • Initiates and executes relevant activities to support the Poland country manager, the Leadership Team, the Supervisory Board and its relevant committees;
  • Keeps a clear overview and timely signals obstacles;
  • Initiates, plans, prepares and organizes various (internal) meetings together with other departments, formal as well as informal, which involves preparing agendas, managing calendars and gathering relevant information;
  • Manages and responsible for internal communication, internal presentations, and posts news and events on organizational intranet;
  • Conducts reception tasks and is the first point of contact for visitors, our contacts and operational organizational matters;
  • Coordinates event-related lunches, social events and special occasions (birthdays, anniversaries etc.);
  • Manages office stock, inventories, orders and overall cleanliness of the office; managing relationship with suppliers and service providers;
  • Supports in the planning/organizing of the emergency plan & safety trainings
  • Manages suppliers' contracts and is the first point of contact for facility issues (such as maintenance, ICT, mobile phone, internet and subscriptions;
  • Works closely with relevant providers to ensure a reliable office environment and the ICT related onboarding and offboarding of staff members;
  • Supports colleagues with various questions and requests;
  • Manage the company cars.

Qualifications and Requirements:
  • 5 years of relevant experience.
  • Exceptional communication skills, verbal and written.
  • Excellent in English and Polish language skills.
  • Excellent knowledge of Microsoft Suite, good skills with power point.
  • Knowledge of modern archiving and documentation methods.
  • Highly motivated and confident with a high level of accuracy.
  • Able to multi-task, aim to target and can work under pressure.

We offer:

  • Performance and experience based competitive remuneration.
  • Department & company wide teambuilding events.
  • A supportive and inclusive work environment.
  • Opportunities for career development and advancement.
  • An exciting opportunity to be part of European transition to Zero Emissions transportation and de-carbonization of the economy.

Our Purpose is to build a zero-emission future that reconnects humanity with nature and a World of clean air. We are looking for talent that connects with this mission and want to create positive impact by joining a diverse and dynamic team

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