Finance Operations Coordinator

4 tygodni temu

Warszawa, Mazovia, Polska International Rescue Committee Pełny etat

Job Title: Finance Officer

Sector: Finance

Employment Category: Fixed Term

Employment Type: Full-Time

Open to Expatriates: No

Location: Warsaw, Poland

Job Description

Key Responsibilities

  • Maintain custody of petty cash and make payments as necessary, updating the cash book accordingly.
  • Review purchase orders (POs) and purchase requisitions (PRs) for proper coding and budget adequacy.
  • Submit expenditure spreadsheets on or before the 3rd of every subsequent month.
  • Review all payment documents for proper and adequate backup.
  • Assist in the implementation of finance policies, procedures, and systems.
  • Ensure compliance with IRC procedures and guidelines.
  • Review expenditure spreadsheets for accuracy and completeness.
  • Prepare and upload bank payments in the bank interface.
  • Prepare cash and bank reconciliations.
  • Ensure statutory deductions are paid on time to avoid any penalty.
  • Forward outstanding personnel advances and charges related to personnel unique numbers (D7) to the payroll focal person each month for recovery, ensuring advances taken in each month are liquidated appropriately.
  • Liaise with supply chain, administration, HR, and program staff.
  • Support the senior finance officer and finance manager (partnerships) on daily tasks.

Finance/Budgeting

  • Act in accordance with local law and standards of accounting practice.
  • Review budget guidelines and instructions to gain a clear understanding.
  • Review funding allocations to provide proper guidance to programs and coding.
  • Provide training to program staff on finance issues.
  • Be receptive to training provided and develop technical and professional competence.

Common Duties

  • Attend and participate in training identified/organized by your supervisor.
  • Follow new procedures and guidelines designated in circulars by the country director.
  • Report any violations of the IRC sexual abuse and exploitation code of conduct (in-country and worldwide) as per the IRC reporting mechanism.
  • Assist in undertaking activities that aim to prevent the occurrence of sexual abuse and exploitation of refugees by IRC and other humanitarian workers.
  • Perform other duties as assigned by your supervisor.

Qualifications

  • Accounting or finance qualification/degree from a recognized college/institution.
  • Minimum of two years of accounting or finance experience, with previous relevant experience with international NGOs highly desirable.
  • Computer literate, with significant experience in Microsoft Excel, Outlook, and Microsoft Teams.
  • Mature, with a stable personality and ability to maintain confidentiality.
  • Fluency in written and spoken English, with Polish being a strong asset.
  • Exceptional interpersonal skills, with tact, patience, diplomacy, and appropriate assertiveness.

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