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Office Operations Coordinator
2 miesięcy temu
The Position
As an Office Coordinator at Novo Nordisk, you will be responsible for ensuring the smooth day-to-day operations of our Warsaw Hub office. This includes coordinating office activities and managing office supplies inventory to maintain efficiency and compliance with company policies.
Key Responsibilities:
- Coordinate WarsawHub office activities and operations to secure efficiency and compliance with company policies
- Work closely with the main reception and Polish Affiliate to ensure a good image of WarsawHub office and welcome visitors
- Manage office supplies inventory and place orders as necessary
- Oversee general office maintenance and ensure a clean and organized workspace
- Serve as the main point of contact for office-related inquiries and requests
- Organize and schedule meetings and appointments
- Support with organizing company events (team gatherings and other initiatives)
- Coordinate office-lunch organizations for special events / internal meetings held by WarsawHub colleagues
- Support P&O with onboarding new employees
- Support P&O with ensuring all HR documentation is in place
- Track local relocation/mobility agency operations, ensuring information exchange and vendor management
- Manage and update company databases and documentation systems
- Address employees' and visitors' queries regarding office management issues
- Assist in the preparation of regular reports and presentations
- Ensure all administrative tasks are completed accurately and delivered with high quality and in a timely manner
Requirements:
We are looking for a candidate who can bring the following to our team:
- Proven experience as an Office Coordinator, Office Administrator, or similar role
- Excellent organizational and time-management skills
- Strong communication and interpersonal abilities
- Proficiency in MS Office (MS Excel and MS Outlook, in particular)
- Attention to detail and problem-solving skills
- Ability to multitask and prioritize tasks effectively
- Interest to develop in the HR area
- Fluent spoken and written English
Why Choose Novo Nordisk?
As a member of our P&O team, you will be part of a dynamic and supportive environment that values innovation and teamwork. Our Warsaw Hub is a vibrant and collaborative workspace where you will have the opportunity to make a positive impact on the lives of millions of patients worldwide.
About Novo Nordisk
Novo Nordisk is a leading global healthcare company with a legacy of driving change to defeat serious chronic diseases. We are committed to making a positive impact on the lives of millions of patients worldwide and are looking for talented individuals to join our team.