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Executive Support Specialist
1 tydzień temu
Achieve operational excellence as a seasoned Executive Support Specialist at Techland Sp. z o. o., where innovation meets passion for gaming. We're a leading Polish game developer with a global presence, driven by a talented team of over 500 professionals.
We're seeking a highly skilled and professional Executive Support Specialist to join our team in Wrocław, Poland. As the right hand to our Chief Operating Officer, you will play a pivotal role in managing day-to-day operations, coordinating high-level meetings, and ensuring the smooth running of the COO's office.
Your responsibilities will include:
- Managing the COO's calendar, including scheduling meetings, appointments, and travel arrangements.
- Acting as the primary point of contact for internal and external stakeholders, handling communications on behalf of the COO.
- Preparing and editing correspondence, presentations, and reports.
- Organizing and maintaining filing systems.
- Coordinating complex travel itineraries, including international trips.
- Managing expenses and preparing expense reports.
- Assisting in the preparation of board meetings and other high-level corporate events.
- Handling confidential and sensitive information with discretion.
- Anticipating the COO's needs and proactively solving problems.
- Liaising with other executives, board members, and key stakeholders.
- Performing ad hoc projects and research as assigned by the COO.
Requirements:
- 3-5 years of experience as an executive assistant or in a similar role.
- Exceptional organizational and time management skills.
- Strong proficiency in Google Workspace and Microsoft Office tools.
- Excellent verbal and written communication skills in English and Polish.
- Ability to handle confidential information with discretion.
- Demonstrating self-confidence and assertiveness in effective communication.
- Skilled in overseeing and managing assigned financial budgets.
- Familiarity with accounting systems, including invoice reconciliation and cost allocation capabilities.
- Strong analytical skills and problem-solving abilities.
- Proven experience in calendar management and travel planning.
- Ability to multitask, prioritize, and work efficiently in a fast-paced environment.
- Attention to detail and commitment to delivering high-quality work.
- Experience working in a corporate environment and understanding of business operations.
- Ability to anticipate needs and take initiative.
- Driving license (cat B).
Nice to have:
- Bachelor's degree in Business Administration, Communications, or related field.
- Ability to use AI tools to optimize and automate daily tasks.
- Understanding of the gaming/entertainment industry.
