Business Operations Manager

4 tygodni temu

Warszawa, Mazovia, Polska LeasingTeam Group Pełny etat

About Us

LeasingTeam Group is a leading personnel consultancy company in Poland, specializing in permanent recruitment for mid- and senior level positions and white-collar outsourcing.

We have successfully completed numerous recruitment projects by applying our trademark ASSET methodology, which structures recruiter activities and boosts their effectiveness. Our team of professionals has the necessary expertise to effectively link candidates with employers and provide them with comprehensive HR services.

About the Role

We are currently seeking a highly skilled Financial and Administrative Specialist to join our team in Warsaw. The successful candidate will be responsible for overseeing all financial and administrative aspects of our office operations, ensuring compliance with IFRC financial procedures and best practices.

The ideal candidate will have a University Degree in Finance, Business Administration, Commerce or any other relevant field, full professional accountancy qualification and knowledge of accounting software. They should also have at least 3 years of experience in audits, financial management and reporting, budgeting, accounting and administration.

Key Responsibilities

  • Validate all payments for the office, including local staff salaries, social security, tax payments, staff benefits, and deductions.
  • Verify that all payments are properly documented and ensure compliance with IFRC financial procedures.
  • Monitor balance sheet accounts at month-end and follow up on the reimbursement of private expenses from office staff monthly.
  • Record petty cash and bank transactions daily in Re@dy (ERP), in line with cash disbursement guidelines.
  • Assist in monitoring working advances provided to National Societies and staff, ensuring they are recorded, reconciled, and cleared regularly in the ERP system.
  • Support the Finance Coordinator in preparing and monitoring program budgets, including revisions as needed.
  • Lead the month-end closing process for office accounts, including journal preparation (petty cash, bank), processing financial transactions in ERP, and reconciling balance sheet accounts.
  • Coordinate and follow up on obtaining approved project forecasts, reviewing, and preparing monthly cash requests.
  • Ensure proper documentation and filing of monthly financial returns and upload scanned files to relevant folders.
  • Assist in delivering finance training for Office and National Society staff when requested.
  • Prepare financial reports and conduct financial analysis for programs as needed.
  • Manage the timely updating bank signatories and banking matter of CCD bank accounts to minimize risk of financial loss.
  • Manage and ensure compliance with documented administrative policies and procedures.
  • Maintain tracking system for administrative services, contract and commitments, travel order / expenses claim records.
  • Ensure the daily management and maintenance of organization's buildings, including procurement of office equipment, furniture, supplies, and facilities, while promoting green and sustainable practices.
  • Oversee the selection and management of office agreements (leases, equipment, rentals), ensuring their proper upload in the electronic contract system.
  • Lead the delivery of Administrative Supplementary Services in the country, ensuring that service standards are consistently met.
  • Organize travel arrangements for staff and visitors, including booking flights, accommodation, and managing IT/communication needs.
  • Support internal and external event planning and implementation.

Requirements

  • University Degree in Finance, Business Administration, Commerce, or any other relevant fields
  • Full professional accountancy qualification and knowledge of accounting softwares
  • At least 3 years experience in audits, financial management and reporting, budgeting, accouting and administration
  • Experience in budget preparation and control
  • Knowledge of financial accounting systems (ERP)
  • Establishment and enforcement of sound internal controls
  • Fluency in written and spoken English & Polish

Benefits

  • Hybrid work arrangement
  • Employment contract
  • Office location: Warsaw (Mokotowska)
  • Opportunity to work for a global humanitarian organization
  • Private medical care
  • Health insurance
  • Multisport

Salary Range: 40,000 - 60,000 PLN per annum (dependent on experience)

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