High-Level Administrative Support Professional

4 dni temu

Kraków, Lesser Poland Aon Pełny etat

Company Overview


Aon is a leading global professional services firm that shapes decisions for the better to protect and enrich the lives of people around the world.



About the Role


This Administrative Assistant position forms part of the UK Risk and Compliance (UKR&C) function, reporting through to the Global Law and Compliance department. The successful candidate will deliver high-quality and efficient support to the UK Risk & Compliance teams, ensuring the embedding of an appropriate risk and compliance culture across the United Kingdom business and functions.



Job Description



  • Provide diary management support to the Executive Assistant for the EMEA CRO/CCO and EMEA General Counsel, covering diary management activities during periods of annual leave and supporting other tasks as required.
  • Manage diaries for the Deputy Chief Compliance and Deputy Chief Risk Officers, including travel bookings, expenses, training bookings, and coordinating preparation activity.
  • Liaise with the FCA, acting as the central point of contact, working with the Supervision team to set up regular and ad-hoc meetings (PE meetings, Annual Strategy meetings), supporting the development of meeting materials, attending meetings, minute-taking, and action chasing.
  • Manage the dedicated FCA mailbox, tracking outstanding actions, and provide support for quarterly team meetings and other team events, including any offsite team meetings.
  • Undertake Global Spend Management processes on behalf of the team, raising purchase orders and processing invoices from third-party service providers engaged by the UK R&C team.
  • Work with People Managers across the UK Risk & Compliance Team to support the onboarding activities for all new colleagues into the team, ensuring a smooth, informative experience without unnecessary delays.
  • Arrange IT hardware/software/TT support/introductory meetings with key stakeholders for new starters and conduct new colleague training for all Aon systems.
  • Collaborate with UK R&C People Managers to make necessary arrangements for the offboarding of any leavers from the R&C team, collecting equipment, passes, closing access to R&C systems and folders as required.
  • Complete a half-yearly audit of the Shared Drive to review access controls and ensure that the right people have access rights.


Required Skills and Qualifications



  • English language proficiency at B2+/C1 minimum (written and spoken).
  • Experience in exercising discretion when dealing with confidential information and a strong ethical approach to work.
  • Strong attention to detail and ability to work independently.
  • Excellent organisational and time management skills, able to cope during times of high workloads and prioritise workload effectively.
  • Computer literate with advanced skills in Excel, Word, PowerPoint, and others, and the ability to quickly learn new software applications and educate others in them.
  • Previous experience in general administration and an international environment would be beneficial.


Benefits


In addition to our comprehensive benefits package, we encourage a diverse workforce and offer flexible working arrangements, allowing you to manage your wellbeing and work/life balance. We also provide two 'Global Wellbeing Days' each year, encouraging you to take time to focus on yourself, and offer a variety of working style solutions.



Salary


The estimated salary for this role is £35,000 - £45,000 per annum, depending on location and experience.

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